(J-418) | Contract Management Specialist

Aveva; Madrid; Híbrido; EUR 45.000 - 65.000; Jornada completa

Descripción de la vacante

A leading global industrial software company is seeking a Senior Contract Management Specialist in Madrid. This role involves preparing and managing contracts related to sales, ensuring compliance with guidelines. The ideal candidate will possess strong organizational skills, attention to detail, and fluency in English. This position supports the EMEA region and offers a hybrid work model.

Servicios

Equal Opportunity Employer

Commitment to diversity and inclusion

Formación

• Bachelor’s degree or significant relevant experience in contract management.
• Strong organizational, prioritization, and time management skills are essential.
• Fluent in spoken and written English.

Responsabilidades

• Prepare and manage contracts ensuring accuracy and compliance.
• Adhere to AVEVA’s contracting guidelines and policies.
• Build relationships with Sales, Legal, and relevant departments.

Conocimientos

Attention to detail

Strong communication skills

Organizational skills

Proactive attitude

Team player

Fluency in English

Proficient in Microsoft Office Suite

Educación

Bachelor’s degree in a relevant field

Significant relevant experience in contract management

Herramientas

Salesforce

SharePoint

Acrobat

Docusign CLM

Descripción del empleo

Contract Management Specialist - Madrid, hybrid

AVEVA is a global leader in industrial software. Our solutions are used by thousands of enterprises to deliver essential services such as energy, infrastructure, chemicals, and minerals safely, efficiently, and sustainably.

We are the first software company globally to have our sustainability targets validated by the SBTi and have been recognized for our transparency and commitment to diversity, equity, and inclusion. Recently, we were also named one of the world’s most innovative companies.

The job

As a Senior Contract Specialist, you will be a member of the AVEVA Contract Management (CM) team, responsible for preparing and managing contract documents related to the company's sales activities, from initiation (contract request) to completion (signature and archiving). The CM team supports the quote-to-fulfillment process, coordinating with Sales, Legal, Trade Compliance, Finance, Order Entry, Deal Desk, and Fulfillment teams to ensure timely and compliant contract delivery.

We seek a Senior Contract Specialist with excellent attention to detail, strong communication skills, and knowledge of contractual and legal terminology. This role is part of the EMEA CM team, based in Madrid (Spain) or London/Cambridge (UK), supporting various parts of the EMEA region as needed. Although this position reports to the Legal Department, it is not a legal or attorney role.

Responsibilities

1. Assist in preparing and managing contracts related to sales, ensuring accuracy, compliance, and timeliness.
2. Ensure adherence to AVEVA’s contracting guidelines, policies, and processes.
3. Build and maintain relationships with Sales, Legal, and other relevant departments for alignment and collaboration.
4. Handle queries from internal teams and external stakeholders promptly.
5. Support activities like Trade Compliance, Credit Checks, bidding, and prequalification within the quote-to-fulfillment process.
6. Facilitate contract signing by all parties.
7. Archive all documents and references appropriately.
8. Draft and edit documents such as NDAs, Termination Letters, and other contractual notices under supervision.
9. Perform administrative tasks as assigned.

Skills & Qualifications

Ideal Skills

• Bachelor’s degree or significant relevant experience in contract management and administration.
• Strong organizational, prioritization, and time management skills.
• Proactive, detail-oriented, and a team player.
• Excellent communication skills, professional and client-focused.
• Fluent in spoken and written English.
• Proficient in Microsoft Office Suite.

Desired Skills

• Knowledge of additional languages.
• Familiarity with IT tools like Salesforce, SharePoint, Acrobat, and Docusign CLM.
• Legal background is a plus but not required.

AVEVA is an Equal Opportunity Employer committed to diversity and inclusion. Join us to help create transformative technology that enables a better world.