International Payroll Specialist

Braintrust; Barcelona; On-site; EUR 45,000 - 50,000; Full time

Job summary

Braintrust in Barcelona is seeking an International Payroll Specialist to manage monthly and bi-weekly payrolls across multiple countries using a centralised payroll solution. You will work closely with the International HR Team and the HQ Payroll Team, overseeing data processed by our external payroll provider and ensuring compliance with local laws, SOX controls, GDPR, and company policies.

Join a collaborative finance culture that emphasizes accuracy, timely reporting, and process

Qualifications

• Experience processing international payroll.
• Knowledge of payroll accounting.
• Understanding of SOX controls and processes.
• Strong analytical and numerical abilities.
• Clear English written and verbal communication.

Responsibilities

• Ensure accurate payroll processing across multiple countries.
• Oversee payroll data from external provider and SOX compliance.
• Prepare payroll journal entries for the Finance Team.
• Collaborate with HR and HQ Payroll to align with policies.
• Support payroll audits and maintain documentation.
• Manage payroll calendars and year-end processes.
• Create reports on payroll metrics and analytics.
• Ensure GDPR compliance for payroll data.

Skills

International payroll

Payroll accounting

SOX controls

Attention to detail

Analytical skills

English communication

Cross-border payroll

Job description

We are looking for an International Payroll Specialist to join our Finance Team in Barcelona.

In this role, you will manage monthly and bi-weekly payrolls across multiple countries using a centralised payroll solution.

You will work closely with the International HR Team and the HQ Payroll Team, overseeing the data processed by our external payroll provider and ensuring compliance with local legislation, Sarbanes-Oxley (SOX) controls, and company policies.

• To Note: Salary range (45,000 - 50,000) is in Euros*

Key Responsibilities

• Ensure accurate and timely payroll processing across multiple countries in compliance with local regulations.
• Ensure payroll providers meet applicable compliance requirements, service-level agreements (SLAs), and service-quality standards.
• Prepare and provide payroll-related journal entries to the Finance Team for accurate expense recognition.
• Work closely with the Finance Team to ensure payroll information is posted on time and general ledger (GL) mappings are accurate.
• Reconcile payroll taxes, salaries, and third-party payments, and ensure accurate reporting.
• Support payroll audits and internal control requirements by maintaining complete supporting documentation.
• Act as the primary point of contact for payroll-related enquiries from internal and external stakeholders.
• Collaborate with the HR Team to research, assess, and recommend competitive employee benefit programmes (e.g., health insurance, pensions, and wellness programmes).
• Oversee the implementation and administration of payroll processes and compensation plans, ensuring alignment with company policies and market trends.
• Drive the implementation of payroll system enhancements, upgrades, and integrations, coordinating stakeholders to ensure timely delivery, accurate configuration, and effective adoption.
• Work collaboratively with the other International Payroll Specialist, providing cross-market backup and support as needed to ensure continuity and timely payroll delivery.
• Own and maintain payroll calendars, supporting year-end processes, statutory reporting, and other compliance-related submissions across the assigned markets.
• Ensure payroll data is handled securely and in compliance with applicable data-protection requirements, including GDPR, while maintaining appropriate system access and control procedures.
• Create regular and ad hoc reports on payroll metrics.

Qualifications

• Experience processing international payroll.
• Knowledge of payroll accounting.
• Strong attention to detail, with analytical and numerical skills.
• Understanding of and ability to comply with SOX controls and departmental processes and procedures.
• Strong planning, conflict analysis, and resolution skills.
• Strong written and verbal communication skills in English, including the ability to collaborate with people at all levels.
• Ability to process international payroll with a deep understanding of relevant processes, systems, and legislation relating to wages, tax, pensions, and social security, together with solid knowledge of international statutory requirements.