Information and Communication Assistant

European Partnership; Madrid; On-site; EUR 31,000 - 40,000; Full time

Job summary

The European Commission Representation in Madrid is seeking a dedicated Information and Communication Assistant to support the media team in daily tasks and liaise with Headquarters. The role involves drafting press notes, preparing speeches and presentations, and coordinating media trips and briefings.

We require clear drafting, strong analytical skills, and proficiency in Spanish (C2) and English (C1). Experience with contract and budget management is a plus; candidates should work

Qualifications

• At least 3 years in EU policy implementation or coordination, communications or media relations.
• Experience with contract and/or budget management in the public sector is advantageous.
• Strong drafting, analytical and reporting skills.

Responsibilities

• Support media team daily tasks, monitor press conferences and briefings, and report back on specialised issues.
• Draft press notes, ensure quality of published content, speeches and presentations.
• Organise media trips, briefings, and manage team mailboxes and databases.
• Monitor contract management and budget implementation within the team.

Skills

Spanish (C2)

English (C1)

Media relations

Policy coordination

Tools

Excel

Outlook

Word

AI tools

Job description

Unit: European Commission Representation in Madrid

Directorate-General or Department: DG COMMUNICATION

WE ARE

The Directorate-General of Communication in Member States oversees services targeting national audiences. This includes the European Commission Representations in the Member States. The Representation in Spain acts as the eyes, ears and mouth of the Commission in that country. It has the mandate to:

• Support the President and the whole Commission in their interaction with Spain.
• Promote permanent political dialogue with the national, regional and local authorities, parliaments, social partners, other stakeholders, academia and civil society. The Representation prepares and supports visits by Members of the College and by senior officials of the Commission and, as appropriate, of the European External Action Service.
• Act as the Commission’s voice in Spain and communicate about the EU and EU policies to media and on social media, maintaining direct contacts with national, regional and local media and offering press and media services to them.
• Engage with citizens, academia, civil society, social partners and other stakeholders, and organise outreach activities about EU priorities policies, programmes and projects on the ground.

Provide country knowledge, analysis and advice on the political, economic and social developments in Spain to the President and the Commission with a view to informing EU policy making and political communication.

WE PROPOSE

The Representation in Madrid is seeking to hire a dedicated Contract Agent FGIII to fill the role of Information and Communication Assistant in the media team.

This position is designed to ensure the seamless operation of the Representation media team. The successful candidate will provide support to the media team in their daily tasks, including interaction with the Headquarters. Support tasks will consist mainly of following press conferences and briefings and reporting back to the team, including on specialised issues. The successful candidate will also draft press notes and ensure the quality of published content, as well as speeches and presentations. In addition, the candidate will take responsibility for a number of administrative assignments, such as the organisation of media trips or briefings, and the managing of the functional mailboxes and databases for the team. The candidate will also be asked to monitor contract management and budget implementation in the team.

WE LOOK FOR

We are looking for a skilled and proactive individual to fill the role of Information and Communication Assistant.

We are looking for a collaborative colleague who can work autonomously and proactively, with a service-oriented attitude and the right sense of prioritisation.The candidate should excel in multi-tasking and be able to work well under pressure.

The ideal profile for the job includes:

• Experience: At least 3 years of experience in EU policy implementation or coordination, communication and/or media relations, or in social media management. Experience in contract and/or budget management in the public sector would be considered an advantage.
• A thorough knowledge of the European Commission and its working methods. A good knowledge of EU policies would be a strong advantage.
• Good analytical and excellent drafting skills.
• Strong capabilities in the use of AI tools and other IT tools for office automation (Excel, Outlook, Word), if possible specific to the European Commission.
• Familiarity with social media platforms and their management would be an advantage.
• Languages: Proficiency in Spanish (C2), including the ability to draft and edit texts, and proficiency in English (C1).