Hybrid Office Operations Lead | Wellness & Team Culture

ALEA; Barcelona; Hybrid; EUR 36,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Gym with trainer

Sauna & hyperbaric chamber

Fresh fruit daily

Meal card

Transport package

Childcare allowance

Veg it discount

Flexible hours

Reduced August hours

23 holidays + 3 days

Hybrid work model

English classes

Parking near Barcelona

Team building events & workshops

Job summary

ALEA in Barcelona is seeking an Office Manager to ensure smooth office operations, oversee administrative functions, and foster a welcoming, productive workspace. You will manage supplies, coordinate facilities, organize events, and support onboarding while maintaining safety and cost controls.

The role offers a comprehensive benefits package, hybrid work, and opportunities to shape office culture in a dynamic team.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3+ years in office management, facilities management, or administrative roles.
• Proven experience in organizing events and managing vendor relationships.

Responsibilities

• Oversee daily office operations to ensure functionality and a pleasant atmosphere.
• Manage inventory and purchase office supplies, equipment, and furniture.
• Coordinate maintenance requests and repairs with facility providers.
• Ensure compliance with safety and security protocols and emergency plans.
• Act as main contact for office inquiries and support employees.
• Facilitate onboarding for new hires, workspace setup, IT distribution.
• Organize company events, meetings, and team-building activities.
• Develop and monitor the office operations budget and expenses.
• Oversee health, safety, and compliance programs and training.
• Establish and refine office procedures to improve efficiency.

Skills

Organizational skills

Communication skills

Problem solving

Attention to detail

Time management

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Office management software

Budgeting software

Scheduling software

Expense management software

Job description

ALEA in Barcelona is seeking an Office Manager to ensure smooth office operations, oversee administrative functions, and foster a welcoming, productive workspace. You will manage supplies, coordinate facilities, organize events, and support onboarding while maintaining safety and cost controls.

The role offers a comprehensive benefits package, hybrid work, and opportunities to shape office culture in a dynamic team.