HSES Administration

Velogy Inc.; Cataluña; Presencial; EUR 25.000 - 38.000; Jornada completa

Descripción de la vacante

Velogy Inc. in Cataluña seeks an administrative specialist to provide field and office support for HSES activities, acting as a backup for Plant Administration.

You will maintain records, manage documentation, and handle cost indicators and procurement for Environmental and Safety programs. The role requires FP2 level training or equivalent admin experience, knowledge of LYB SAP and EBP, and strong organizational skills.

Formación

• FP2 or equivalent administrative experience.
• Knowledge of LYB SAP and EBP systems.
• Familiarity with Site Integrated Management System.
• Basic Occupational Risk Prevention course (50 hours).
• Advanced English language proficiency.

Responsabilidades

• Provide administrative and field support for HSES activities and serve as backup for Plant Administration.
• Maintain and archive HSES system records and manage updates to documentation.
• Prepare HSES purchase requisitions and assist in waste management and disposal processes.
• Coordinate emergency response training field supervision and meetings with international participants.
• Support month-end closing activities, schedule monitoring, and data entry for cost indicators.
• Enter and update Environmental records related to factory waste streams and liaise with waste contractors.

Conocimientos

English (advanced)

Organizational skills

Initiative and proactive attitude

Environmental records management

Process and document control

Educación

FP2 administrative experience

Site Integrated Management System knowledge

Basic Occupational Risk Prevention (50 hours)

Herramientas

LYB SAP

EBP systems

Descripción del empleo

Provide administrative and field support for HSES activities (Internal Prevention Service, Fire Protection, Environment, and Security). Serve as backup for Plant Administration.

Responsibilities and accountability

Requirements and expertise

• General
• Maintain and archive HSES system records.
• Manage updates to HSES documentation.
• Prepare HSES purchase requisitions.
• Manage and supervise the local disposal of waste.
• Assist in the preparation and field supervision of emergency response team training.
• Organize and coordinate meetings and events involving international participants.
• Provide logistical and administrative support to the management committee.
• Backup for Plant Administration
• Support the preparation of Additive Loading Preparation Sheets.
• Support the request of Raw Materials from the Warehouse.
• Support month-end closing activities.
• Support the monitoring of personnel schedules.
• Support the creation and updating of recipes in BASIS.
• Support Direct Purchase requests.
• Supervise Production Entries (batches/export shipments) and consumption records.
• Provide administrative support for updating Plant Manuals.
• Manage the plant warehouse and office supplies.
• Coordinate the provision of equipment (workwear, PPE, etc.) and lockers for plant personnel.
• Prepare labels for plant identification and signage.
• Control and archive documentation.
• Enter process cost indicator data (according to GAP indicators).
• Handle telephone communications.

Personal skills

Education

• Vocational Training Degree (FP2) or equivalent administrative experience.
• Knowledge of LYB SAP and EBP systems.
• Knowledge of the Site Integrated Management System.
• Basic Occupational Risk Prevention course (50 hours).
• Languages:
• English (advanced level).
• Other skills:
• Strong organizational skills.
• Initiative and proactive attitude.
• Enter, maintain, and update Environmental records related to the dispatch of factory waste streams.
  
• Classify and archive all waste management records in paper format.
  
• Support communications with Plant/Section Managers and authorized waste contractors to ensure proper collection and external waste management.
  
• Assist in preparing statistics, questionnaires, and reports for Corporate, industry associations, and public authorities (Waste Declarations, Responsible Care Codes, Corporate Templates, etc.).
  
• Process purchase requisitions related to HSES activities (Occupational Safety, Fire Protection, Environment, Occupational Health, and Security).
  
• Support document updates for HSES manuals and procedures (Emergency Response Plan, Emergency Communications, Safety Rules, etc.).
  
• Support document control and implementation of the Emergency Self-Protection Plan (PAU), including copy management, distribution, occasional field supervision, training oversight, and related activities.
  
• Archive and distribute minutes from the Health and Safety Committee meetings.
  
• Assist in preparing documentation required for audits (Internal Prevention System, Environmental, Corporate Audits, etc.).
  
• Receive and manage international telephone calls.