HR Operations Specialist EMEA

Vitrolife & Igenomix Brasil, part of Vitrolife Group; Paterna de Rivera; Hybrid; EUR 65,000 - 90,000; Full time

Job summary

Vitrolife Group is seeking an HR Operations Specialist for the EMEA region, based in Gothenburg (Sweden) or Valencia (Spain). The role covers payroll, benefits, HR administration and systems, supporting multiple countries with a strong emphasis on compliance and data integrity.

You will report to the Head of Total Rewards and collaborate with HRBPs, managers and external payroll/vendors to ensure seamless HR operations within a hybrid setup.

Qualifications

• Bachelor’s degree in Human Resources or Finance.
• 7+ years of experience in HR Operations, HR Administration, Payroll or Shared Services.
• Demonstrated experience supporting multiple countries across EMEA.
• Solid understanding of employee benefits, pensions and insurance programs.
• Experience working with HRIS platforms such as Sage, HiBob, Workday or similar systems.
• Strong experience managing outsourced payroll providers.
• Good communication and collaboration skills.
• Fluent in English and Swedish or Spanish, verbally and in writing.

Responsibilities

• Delivering accurate and compliant payroll and benefits administration across all assigned countries
• Maintaining high-quality employee data and HR process integrity
• Manage HR administration throughout the employee lifecycle
• Ensure that HR Operational processes comply with local labor laws and company policies
• Independently drive and take ownership of your scope

Skills

HR Operations

Payroll

HR Administration

Multi-country support

Sage

HiBob

Workday

Vendor management

Communication

Fluent English

Swedish/Spanish

Education

Bachelor's degree in HR or Finance

Tools

Sage

HiBob

Workday

Job description

HR

Locations: Valencia, Gothenburg

Remote status: Hybrid

HR Operations Specialist EMEA

A great opportunity to play a critical role in delivering operational excellence, driving process improvements, and providing subject matter expertise across all aspects of HR operations.

We usually respond within two weeks.

At the Vitrolife Group, we work every day to unlock the full potential of science and technology to reduce the barriers towards building a family. Together we help our customers and their patients to fulfill the dream of having a baby.

We are looking for a colleague that will be responsible for delivering efficient, compliant, HR operations across multiple countries within the EMEA region. This role serves as a key liaison between managers, employees, functional HR Business Partners, external payroll providers, and benefit vendors to ensure seamless execution of payroll, benefits, HR administration, and HR systems processes.

You will play a critical role in maintaining operational excellence, driving process improvements, and providing subject matter expertise across all aspects of HR operations.

You will be a part of the HR Operations team, reporting to Head of Total Rewards and be situated in Gothenburg in Sweden or Valencia in Spain.

Key Responsibilities

• Delivering accurate and compliant payroll and benefits administration across all assigned countries
• Maintaining high-quality employee data and HR process integrity
• Manage HR administration throughout the employee lifecycle
• Ensure that HR Operational processes comply with local labor laws and company policies
• Independently drive and take ownership of your scope

To Be Successful In This Position You Would Need

• Bachelor’s degree in Human Resources or Finance or relevant working experience
• 7+ years of experience in HR Operations, HR Administration, Payroll or Shared Services
• Demonstrated experience supporting multiple countries across EMEA
• Strong international HR operations experience, exceptional attention to detail, and the ability to manage complex processes across multiple countries and vendors.
• Solid understanding of employee benefits, pensions and insurance programs
• Experience working with HRIS platforms such as Sage, HiBob, Workday or similar systems
• Strong experience managing outsourced payroll providers
• Good communication and collaboration skills
• Fluent in English and Swedish or Spanish, verbally and in writing

Preferred Start Date: Mid-January 2027.

Interviews will be conducted continuously, and the position might be filled before last application date.

Vitrolife Group is a global provider of medical devices and genetic services. Based on science and advanced research capabilities, we develop services and products for personalized genetic information and medical device products. We are supporting our customers by improving their clinical practice and the outcome of the patient’s fertility treatment.

Currently, we are approximately 1,100 people worldwide, headquartered in Gothenburg, Sweden. Vitrolife Group’s products and services are available in more than 125 countries, through our own presence in more than 25 countries and a network of distributors. We are a sustainable market leader and aim to be the preferred partner to the IVF-clinics by providing superior products and services with the vision to enable people to fulfill the dream of having a healthy baby.

The Vitrolife AB (publ) share is listed on the Nasdaq Stockholm.

Department HR Locations Valencia, Gothenburg Remote status Hybrid Employment type Full-time