HR Operations Specialist EMEA

Vitrolife Group; Paterna; Hybrid; EUR 65,000 - 90,000; Full time

Job summary

Vitrolife Group is seeking an HR Operations Specialist EMEA to deliver compliant payroll, benefits and HR administration across multiple countries within the EMEA region. You will partner with managers, HR Business Partners, external payroll providers, and vendors to ensure accurate processes and data integrity.

You will join the HR Operations team, reporting to the Head of Total Rewards, and work across Sweden or Spain locations (Gothenburg or Valencia).

Qualifications

• 7+ years of experience in HR Operations, HR Administration, Payroll or Shared Services.
• Fluent in English and Spanish or Swedish, verbally and in writing.
• Experience supporting multiple countries across EMEA.
• Strong attention to detail and ability to manage complex processes across vendors.

Responsibilities

• Deliver accurate and compliant payroll and benefits administration across assigned countries.
• Maintain high-quality employee data and HR process integrity.
• Manage HR administration throughout the employee lifecycle.
• Ensure HR operational processes comply with local labor laws and company policies.
• Independently drive and take ownership of your scope.

Skills

HR operations experience

Communication skills

English proficiency

Spanish or Swedish fluency

Education

Bachelor’s degree in HR or Finance

Tools

Sage

HiBob

Workday

Job description

At the Vitrolife Group, we work every day to unlock the full potential of science and technology to reduce the barriers towards building a family. Together we help our customers and their patients to fulfill the dream of having a baby.

HR Operations Specialist EMEA

We are looking for a colleague that will be responsible for delivering efficient, compliant, HR operations across multiple countries within the EMEA region. This role serves as a key liaison between managers, employees, functional HR Business Partners, external payroll providers, and benefit vendors to ensure seamless execution of payroll, benefits, HR administration, and HR systems processes.

You will play a critical role in maintaining operational excellence, driving process improvements, and providing subject matter expertise across all aspects of HR operations.

You will be a part of the HR Operations team, reporting to Head of Total Rewards and be situated in Gothenburg in Sweden or Valencia in Spain.

Key responsibilities:

• Delivering accurate and compliant payroll and benefits administration across all assigned countries
• Maintaining high-quality employee data and HR process integrity
• Manage HR administration throughout the employee lifecycle
• Ensure that HR Operational processes comply with local labor laws and company policies
• Independently drive and take ownership of your scope

To be successful in this position you would need:

• Bachelor’s degree in Human Resources or Finance or relevant working experience
• 7+ years of experience in HR Operations, HR Administration, Payroll or Shared Services
• Demonstrated experience supporting multiple countries across EMEA
• Strong international HR operations experience, exceptional attention to detail, and the ability to manage complex processes across multiple countries and vendors.
• Solid understanding of employee benefits, pensions and insurance programs
• Experience working with HRIS platforms such as Sage, HiBob, Workday or similar systems
• Strong experience managing outsourced payroll providers
• Good communication and collaboration skills
• Fluent in English and Swedish or Spanish, verbally and in writing

Preferred start date Mid-January 2027.

Interviews will be conducted continuously, and the position might be filled before last application date.

Vitrolife Group is a global provider of medical devices and genetic services. Based on science and advanced research capabilities, we develop services and products for personalized genetic information and medical device products. We support our customers by improving their clinical practice for the patient's outcome of fertility treatment.

We are currently approximately 1 100 colleagues worldwide, with headquarters in Gothenburg, Sweden. Vitrolife Group's products and services are available in more than 110 countries through our own presence in 30 countries and a network of distributors. Vitrolife Group is a sustainable market leader and aims to be the preferred partner for IVF-clinics by providing superior products and services with the vision of fulfilling the dream of having a baby. The Vitrolife share is listed on Nasdaq Stockholm.