HR Operations Coordinator

Colibrix Limited; Barcelona; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Career development

Collaborative culture

Benefits package

Job summary

COLIBRIX ONE is seeking an organized HR Operations Coordinator to ensure smooth, compliant HR operations across the Group. You will manage employee lifecycle administration, support payroll workflows with external providers, and maintain accurate records across multiple jurisdictions.

The role requires 2+ years in HR Operations, experience with HiBob or similar HRIS, and strong GDPR knowledge. English and Russian language skills are highly valued, with a competitive salary and benefits package

Qualifications

• 2+ years in HR Operations, HR Administration, or similar People Operations role.
• Experience managing HR processes across jurisdictions (Cyprus, Malta, or Spain).
• Experience supporting payroll processes with external providers.
• Visa/work permit process coordination is a plus.
• Hands-on with HRIS platforms; HiBob experience is an advantage.
• Strong knowledge of HR documentation, lifecycle processes, and GDPR.

Responsibilities

• Manage employee lifecycle processes (onboarding, transfers, offboarding) across the Group.
• Maintain accurate employee records in HR systems (HiBob).
• Prepare employment contracts, NDAs, GDPR docs, and equipment liability agreements.
• Prepare monthly payroll inputs for external payroll providers.
• Review payroll reports, resolve discrepancies, coordinate with Finance for timely payments.
• Coordinate benefits administration including medical exams and eye-care reimbursements.
• Maintain workplace safety documentation and training records per local regulations.
• Support visa/work permit processes with external immigration partners.
• Ensure HR documentation is accurate and compliant with policies and local laws.
• Monitor HR workflows, approvals, and recurring tasks in HR systems.

Skills

HR Operations

HR Administration

Payroll coordination

HRIS HiBob

GDPR

English/Russian

Tools

HiBob HRIS

Job description

Join COLIBRIX ONE – Innovating the Future of Payments

At COLIBRIX ONE*, we’re building advanced, AI-powered payment technologies that support Payment Service Providers (PSPs), Electronic Money Institutions (EMIs), and neobanks across the EU and the UK. As a fully licensed Electronic Money Institution (FCA Reference No. 927920) and holder of a Financial Institution Licence issued by the MFSA, as well as a principal member of both VISA and Mastercard, we provide comprehensive, real-world financial solutions that include:

• Global card processing
• Digital wallet infrastructure
• Cross-border merchant accounts
• Alternative payment methods (APMs)
• Corporate accounts for legal entities

We’re a fast-growing team with a passion for innovation, security, and scalability. Our culture values curiosity, collaboration, and impact - and we’re looking for talented professionals who are ready to shape the future of fintech.

At COLIBRIX ONE, your work directly powers the digital economy. If you're eager to solve meaningful challenges and build with purpose, we’d love to hear from you.

About the Role

We're looking for an organized and detail-oriented HR Operations Coordinator to ensure smooth and compliant HR operations across the Group. In this role, you'll manage employee lifecycle administration, support payroll processes, maintain accurate employee records, and work closely with internal stakeholders and external partners across multiple jurisdictions.

Responsibilities

• Manage employee lifecycle processes, including onboarding, internal transfers, and offboarding across the Group
• Maintain accurate employee records in HiBob and internal HR systems
• Prepare employment contracts, NDAs, GDPR documentation, and equipment liability agreements
• Prepare monthly payroll inputs, including time-off reports and employee updates, for external payroll providers
• Review payroll reports and payslips, resolve discrepancies, and coordinate with Finance to ensure accurate and timely payments
• Coordinate employee benefits administration, including mandatory medical examinations and eye-care reimbursements
• Maintain workplace safety documentation and training records in line with local requirements
• Support visa and work permit processes in cooperation with external immigration partners
• Ensure HR documentation is accurate, up to date, and compliant with internal policies and local regulations
• Monitor HR workflows, approvals, and recurring tasks within HR systems

Requirements

• 2+ years of experience in HR Operations, HR Administration, or a similar People Operations role
• Previous experience managing HR processes in at least one of the following jurisdictions: Cyprus, Malta, or Spain
• Experience supporting payroll processes and working with external payroll providers
• Experience coordinating employee visa and work permit processes is an advantage
• Hands‑on experience with HRIS platforms, HiBob experience is an advantage
• Strong knowledge of HR documentation, employee lifecycle processes, and GDPR principles
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities
• Ability to work effectively with cross‑functional teams and external partners
• Fluent in English and Russian, with knowledge of additional languages considered an advantage

What We Offer

• Opportunity to shape the future of fintech solutions within a growing company
• Collaborative, horizontal team structure that values your expertise and ideas
• Continuous learning and development opportunities to enhance your skills and career growth
• Competitive salary and benefits package

* This position is offered within the COLIBRIX ONE. Employment will be under the appropriate legal entity based on the role and location.