HR & Office Coordinator

AAP Primadomus; Villena; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

AAP Primadomus seeks an HR & Office Coordinator to support HR processes and office logistics in a dynamic international environment. This role involves administrative tasks, project monitoring, and collaboration with teams in Spain and the Netherlands, offering opportunities for personal growth and professional development in animal welfare.

Servicios

30 calendar days holidays

Generous travel allowance

Personal study budget of 1.5% of yearly gross salary

Possibilities for working from home

Formación

• Minimum 3 years in a similar administrative or HR role.
• Strong knowledge of HR compliance and payroll administration.
• Proficient in Spanish (native) and very good English.

Responsabilidades

• Manage HR administrative processes ensuring accuracy.
• Coordinate onboarding and offboarding procedures.
• Support management in illness registration and payroll preparation.

Conocimientos

Attention to Detail

Planning & Organizing

Customer Focus

Quality Focus

Communication Skills

Educación

Higher vocational HR training and/or Office Management education

Herramientas

MS Office

Descripción del empleo

AAP Spain is looking for a new HR & Office Coordinator. Are you supportive and passionate about the broad domain of HR processes and office logistics? Do you thrive in a dynamic environment and enjoy strengthening a team with your administrative, organizational and planning skills? Would you like to contribute to a meaningful mission in a unique international setting with a modern HR vision? Then this job will offer you many learning opportunities and we would love to hear from you!

HR & Office Coordinator (28 hours a week, indefinite contract)

AAP operates in several EU member states and continues to grow as an international European expert organization. The HR team is also developing internationally. In Spain, you have a sparring partner in the volunteer coordinator and in Almere, the Netherlands, you work closely with your other HR colleagues and when needed with Finance and other colleagues.

Your role

As HR & Office Coordinator, you will ensure that all HR administrative processes are accurate, timely, and well-organized. You are quite hands-on but also follow up and monitor ongoing projects. You’ll work closely with colleagues in Spain and the Netherlands, as well as with many external service providers and the relevant authorities. You will also support the Location Coordinator in AAP Primadomus with a variety of administrative and organizational tasks. You will be part of the dynamic, international HR team consisting of a Senior HR Advisor, the two volunteer coordinators, one in Almere and one in Spain, and the personnel and salary administrator. You report to the HR Teammanager in Almere.

Key Responsibilities

• Serve as first point of contact on all tasks, questions and topics related to human resources and office logistics and administration for AAP Spain;

• Serve as sparring partner for the management in AAP Spain and deliver quality advise on HR matters, in collaboration with HR Almere based on the Spanish (legal) context;

• Maintain and update HR administration and personnel files;

• Coordinate onboarding and offboarding processes, including contracts and formalities;

• Support management in illness registration and follow-up;

• Collect and prepare payroll data for external salary processing;

• Coordinate workplace safety procedures and legal compliance, including all the responsibilities towards Personal Protective Equipment;

• Perform financial administrative tasks (e.g., cash register, invoice registration) and serve as mediator between banks and other institutions and Almere Finance colleagues;

• Provide general office support and coordinate and support in organizing internal events;

• Offer the necessary administrative support to the location coordinator AAP Primadomus and monitor the development of overarching processes or improvement projects;

• Collect, organize, and make information available to internal and external stakeholders;

• Process data accurately and identify/report anomalies or bottlenecks;

• Contribute to improving workflows, HR work processes and administrative procedures.

Your profile

• You have a higher vocational working and thinking level and preferably a relevant HR training and/or Office Management education;

• Proven experience (minimum 3 years) in a similar administrative or HR role. Having worked in a non-profit organization is considered an advantage;

• Strong knowledge of HR compliance and development processes, payroll administration, and relevant laws/regulations;

• Excellent communication skills in Spanish (native) and very good written and oral skills in English;

• Proficient in MS Office (Outlook, Word, Excel);

• Competencies we look for:

Quality Focus: Sets high standards, seeks continuous improvement.

- Attention to Detail: Ensures accuracy and completeness in all tasks;

- Planning & Organizing: Aligns activities and resources effectively;

- Customer Focus: Understands and anticipates internal needs and provides excellent service;

- On top of that, you’re hands-on, flexible, resilient and passionate about HR!

Our offer

We offer you a challenging job with personal responsibility in an open, professional and international organization in a beautiful, natural environment where animals and people are central, close to the town of Villena. The job and the HR team are international and offer many opportunities for growth and professional development.

Your salary will be between Є1,318 and Є1,530 euros gross per month (based on 28 hours per week) and depends on relevant work experience, with the possibility of annual growth. In addition we offer:

• An indefinite contract with a probation period of two months;

• 30 calendar days holidays;

• A generous travel allowance and a personal study budget of 1,5% of your yearly gross salary;

• Possibilities for working from home in consultation with your manager.

Want to know more or apply directly?

Enthusiastic but still have questions? For more information, call Myrna Oudega, Team Manager Human Resources, telephone [phone]. Send your cover letter and CV before 20 July 2025 using our site's application button. The first round of interviews with selected candidates is planned between 21 and 25 July. The second round of the procedure will be planned in the last week of July.

Making a practical assignment on site and an online personality test are part of the application process.

Only people with the right to work within the European Union will be considered for this application.

Why AAP Animal Advocacy and Protection?

AAP is a European animal welfare organization dedicated to the welfare of exotic animals such as primates, lions and tigers. We advocate for better laws and are an internationally renowned expert. Our commitment demonstrably makes the difference. AAP operates two rescue centres, one in the Netherlands (Almere) and one in Spain (Villena). We shelter animals rescued from illegal trade, circuses or private owners. For many animals, we find suitable homes with outplacement partners.

Check out our website www.es.aap.eu and follow our stories on social media!