Hr Coordinator

Legends Global (Europe); Madrid; Hybrid; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Childcare vouchers

Health insurance (Aegon)

Wellhub app access

Generali pension after year 1

Hybrid work up to 2 days/week

Pluxee restaurant card

Job summary

Legends Global Iberia is seeking an HR Coordinator to support day-to-day HR operations across Iberia, ensuring accurate HR administration and compliance. You will manage employee documentation, payroll coordination, and HR system records, while supporting managers and staff with HR processes throughout the lifecycle.

The role requires experience with HRIS platforms (Factorial preferred), payroll administration, and strong Excel skills.

Qualifications

• Fluent in Spanish and English, both written and spoken.
• Experience managing HRIS platforms (Factorial highly desirable).
• Knowledge of Spanish labour legislation and HR administration processes.
• Experience supporting payroll administration and maintaining employee records.
• Proficiency in Microsoft Office, particularly Excel.
• Experience coordinating HR documentation, compliance, and reporting.

Responsibilities

• Manage the Factorial HR platform, including resolving issues, reporting bugs, and implementing new features.
• Manage the full employee lifecycle in Factorial, ensuring all employee records and documentation are up to date.
• Create, update, and manage employee documentation and HR templates.
• Issue employment certificates and other documents requested by employees.
• Coordinate and track mandatory Health & Safety (PRL) training.
• Manage documentation in Dokify (Merch) for employee access to stadiums, events, and pop-up stores.
• HR KPIs and reports.
• Support in managing sanctions for cash discrepancies and unjustified absences.
• Coordinate with the payroll provider for new hire registrations with Social Security and review employment contracts.
• Communicate with stores to manage staff changes, employee movements, and HR-related situations.
• Keep records of maternity/paternity leave, sick leave, and other absences per CBA.

Education

Relevant professional degree/post graduate accreditation in Human Resources

Tools

Factorial HR

Dokify

Job description

ABOUT LEGENDS GLOBAL

Legends Global is redefining excellence in sport, entertainment and live events. With unrivalled expertise and international reach, we provide end-to-end solutions – from venue development and event programming to revenue strategy and hospitality.

We take a 360-degree, data‑driven approach across Partnerships, Hospitality, Merchandise and Attractions, working with leading clients to deliver outstanding experiences that resonate worldwide.

Our organisation is committed to fostering an inclusive and forward‑thinking environment where diversity drives innovation and collaboration. Guided by our values of Align, Scale, Connect, Team and Win… we create a culture where everyone has the opportunity to thrive.

THE ROLE

The HR Coordinator supports the day‑to‑day delivery of HR operations across Iberia, ensuring accurate HR administration, compliance, and a positive employee experience. This role coordinates key HR processes throughout the employee lifecycle, maintains HR systems and records, supports payroll activities, and provides operational support to employees, managers and the HR team.

WHAT WE CAN OFFER

At Legends Global Iberia, we excel at creating unforgettable experiences, and we want our People to enjoy the same level of care. That’s why we reward your dedication with benefits that matter:

• Childcare vouchers to make family life a little easier
• Access to a comprehensive health insurance plan with Aegon, available at a preferential employee rate to help keep you and your loved ones covered
• Wellhub app access to get your game on with your favourite sporting activities and keeping you active.
• The opportunity to enroll Generali’s pension scheme after your first year with the company, supporting your long‑term financial wellbeing and future planning.
• a flexible hybrid work setting giving you up to 2 days a week to work from home!
• a Pluxee restaurant card to treat yourself to great meals.

ESSENTIAL FUNCTIONS

• Manage the Factorial HR platform, including resolving issues, reporting bugs, and implementing new features.
• Manage the full employee lifecycle in Factorial, ensuring all employee records and documentation are up to date.
• Create, update, and manage employee documentation and HR templates.
• Issue employment certificates and other documents requested by employees.
• Coordinate and track mandatory Health & Safety (PRL) training.
• Manage documentation in Dokify (Merch) for employee access to stadiums, events, and pop‑up stores. CAE.
• HR KPIs and reports.
• Support in managing sanctions for cash discrepancies and unjustified absences.
• Support the planning and organization of company events (Happy Hours, Town Halls, Gatherings, etc.).
• Coordinate with the payroll provider for new hire registrations with Social Security and review employment contracts.
• Communicate with stores to manage staff changes, employee movements, and HR‑related situations, including preparing employment letters and other documents.
• Keep records of maternity leave, paternity leave, sick leave, other absences, and paid leave according to the Collective Bargaining Agreement (CBA).

QUALIFICATIONS

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education Requirement:

• Relevant professional degree/post graduate accreditation in Human Resources

Personal attributes

• Experience managing HRIS platforms (Factorial experience is highly desirable).
• Knowledge of Spanish labour legislation and HR administration processes.
• Experience supporting payroll administration and maintaining employee records.
• Proficiency in Microsoft Office, particularly Excel.
• Experience coordinating HR documentation, compliance, and reporting.
• Fluent in Spanish and English, both written and spoken.

Experience:

• Proven experience of working in a start‑up/hyper growth environment.
• Proven experience in a similar role (2 years).
• Current knowledge of Spanish employment and related laws.
• Experience of working with outsourced payroll bureaus.
• Proven experience handle different Collective Bargain Agreement.

INCLUSIVE WORKPLACE

At Legends Global, we are committed to leading the entertainment industry towards a greener, faster, and more innovative digital future. There’s never been a better time to join our team. We aim to be an inclusive organisation, trusted and admired by our colleagues, customers, and suppliers. Join us and make a significant impact from day one.

We are committed to active inclusion, diversity, and equal opportunities. This commitment begins with our recruitment and selection process. We welcome discussions about flexible working arrangements.

If you need reasonable adjustments at any stage of our recruitment process, please let us know in your application. We are dedicated to providing a fair and transparent assessment process and will do our utmost to accommodate your needs.