HR Assistant and Office Manager

OSF Digital; Santa Cruz de Tenerife; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

OSF Digital, an AI-powered digital transformation leader, is seeking an HR Assistant and Office Manager to join their team in Spain, Barcelona. This role encompasses comprehensive HR support including recruitment, office management, compliance with Spanish labor laws, and fostering a productive office culture. The ideal candidate will possess strong organizational and interpersonal skills, along with a commitment to enhancing employee relations.

Formación

• At least 2 years of experience in a similar role.
• Knowledge about Spanish Labor Law.
• Highly organized and detail-oriented.

Responsabilidades

• Administrative support with hiring, onboarding and exit processes.
• Manage employee records and ensure compliance with HR regulations.
• Lead payroll activities and coordinate with external providers.

Conocimientos

Organizational Skills

Communication

Problem-Solving

Detail-Oriented

Multitasking

Educación

Bachelor's degree in Human Resources or related field

Herramientas

Microsoft Office Suite

Descripción del empleo

Get AI-powered advice on this job and more exclusive features.

OSF Digital is a global AI-powered digital transformation leader, a trusted advisor and collaborator, helping businesses embrace digital innovation and stay competitive in today's rapidly evolving digital landscape.

As Salesforce award winners for multi-cloud innovation, OSF Digital seamlessly guides organizations through their entire digitalization journey.

We believe that when we unite as #oneteam and pursue one shared vision, that we can revolutionize how our customers work.

We are seeking a HR Assistant and Office Manager to join our team working from Spain, Barcelona.

Human Resources :

• Administrative support with hiring, onboarding and exit processes (employment contract drafts, collecting hiring papers, onboarding or offboarding formalities such as send / recover hardware, ensure legal communications based on Spanish legal requirements)
• Manage the existing Insurance policies
• Manage benefits applicable in the country : Flex Benefits
• Manage the Health & Safety dossier and ensure the company is compliant
• Lead payroll activities, acting as the main stakeholder for external provider and employees
• Support employees on eventual questions and providing guidance
• Manage employees’ individual files and update those upon needs
• Maintain employee records and ensure they are kept accurate and up-to-date
• Perform administrative activities related to Recruitment (contact candidates to schedule interviews, send emails to employees, maintain the database updated) based on need
• Promote an office culture, by organizing monthly office days, encouraging office attendance
• Leading the organization of teambuilding events
• Do an assessment on current policies and based on local compliance rule, come up with suggestions for improvement
• Support in HR administration tasks when needed, such as compile sick leave proofs, maintaining employees records up-to-date, preparation of letters, labor calendars, etc.
• Support on other projects according to the needs

Office Management :

• Managing the local office (Barcelona) and co-working room (Madrid) to ensure it works properly
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Manage the budget allocated for the office
• Handle contract and price negotiations with vendors, as needed
• Co-operate with IT Team on hardware assignment / hardware purchase and shipment to employees
• Manage phone lines of employees in collaboration with the IT team
• Maintain up to date the inventory of spare hardware and an up-to-date inventory of all the equipment in the office
• Meet and greet all guests, clients, customers and candidates, when needed
• Assembly and distribution of corporate gifts and welcome packs
• Open timely the mail and forward to the right stakeholders

Requirements :

• At least 2 years’ experience in similar role
• Knowledge about Spanish Labor Law
• Ability to create close relationships with the employees, candidates and providers
• Open-minded and result oriented
• Good knowledge of Microsoft Office suite
• Ability to multitask and lead less complex tasks independently
• Good level of English – written and verbally
• Highly organized and detail-oriented.

OSF Digital is proud to be an equal opportunity employer, where you can bring your whole self to work. Join an inclusive and passionate community of professionals who help bring about digital transformation for businesses around the world. At OSF Digital, we welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, color, religion, national origin, age, marital status, or any other protected category in any of the jurisdictions in which we conduct business.

Seniority level :

Get AI-powered advice on this job and more exclusive features.

OSF Digital is a global AI-powered digital transformation leader, a trusted advisor and collaborator, helping businesses embrace digital innovation and stay competitive in today's rapidly evolving digital landscape.

As Salesforce award winners for multi-cloud innovation, OSF Digital seamlessly guides organizations through their entire digitalization journey.

We believe that when we unite as #oneteam and pursue one shared vision, that we can revolutionize how our customers work.

We are seeking a HR Assistant and Office Manager to join our team working from Spain, Barcelona.

Human Resources :

• Administrative support with hiring, onboarding and exit processes (employment contract drafts, collecting hiring papers, onboarding or offboarding formalities such as send / recover hardware, ensure legal communications based on Spanish legal requirements)
• Manage the existing Insurance policies
• Manage benefits applicable in the country : Flex Benefits
• Manage the Health & Safety dossier and ensure the company is compliant
• Lead payroll activities, acting as the main stakeholder for external provider and employees
• Support employees on eventual questions and providing guidance
• Manage employees’ individual files and update those upon needs
• Maintain employee records and ensure they are kept accurate and up-to-date
• Perform administrative activities related to Recruitment (contact candidates to schedule interviews, send emails to employees, maintain the database updated) based on need
• Promote an office culture, by organizing monthly office days, encouraging office attendance
• Leading the organization of teambuilding events
• Do an assessment on current policies and based on local compliance rule, come up with suggestions for improvement
• Support in HR administration tasks when needed, such as compile sick leave proofs, maintaining employees records up-to-date, preparation of letters, labor calendars, etc.
• Support on other projects according to the needs

Office Management :

Managing the local office (Barcelona) and co-working room (Madrid) to ensure it works properly

Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Manage the budget allocated for the office

Handle contract and price negotiations with vendors, as needed

Co-operate with IT Team on hardware assignment / hardware purchase and shipment to employees

Manage phone lines of employees in collaboration with the IT team

Maintain up to date the inventory of spare hardware and an up-to-date inventory of all the equipment in the office

Meet and greet all guests, clients, customers and candidates, when needed

Assembly and distribution of corporate gifts and welcome packs

Open timely the mail and forward to the right stakeholders

Requirements :

At least 2 years’ experience in similar role

Knowledge about Spanish Labor Law

Ability to create close relationships with the employees, candidates and providers

Open-minded and result oriented

Good knowledge of Microsoft Office suite

Ability to multitask and lead less complex tasks independently

Good level of English – written and verbally

Highly organized and detail-oriented.

OSF Digital is proud to be an equal opportunity employer, where you can bring your whole self to work. Join an inclusive and passionate community of professionals who help bring about digital transformation for businesses around the world. At OSF Digital, we welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, color, religion, national origin, age, marital status, or any other protected category in any of the jurisdictions in which we conduct business.

Seniority level :

Associate

Employment type :

Full-time

Job function :

Human Resources and Legal

IT Services and IT Consulting

J-18808-Ljbffr