Head of Finance & Admin Operations

Iventions Event Architects; Madrid; Presencial; EUR 40.000 - 80.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a highly organized professional to lead Finance, Legal, and Admin operations. This pivotal role requires strong financial expertise and a collaborative spirit, ideal for those who thrive in dynamic environments. The successful candidate will oversee financial operations, manage HR processes, and ensure legal compliance while working closely with the management team. This is a fantastic opportunity to contribute to a leading events agency known for its creative and memorable experiences. Join a passionate team that values initiative and excellence in a supportive workplace.

Servicios

Company-provided mobile phone

Flexible work arrangements

Fresh fruit and snacks

Coffee and tea

Friday drinks

Great Place to Work benefits

Formación

• 5+ years in finance or administration with strong knowledge of Spanish accounting.
• Detail-oriented and business-minded with an international profile.

Responsabilidades

• Oversee financial operations including accounts payable/receivable and payroll.
• Manage HR operations and ensure compliance with labor laws.
• Review supplier contracts and ensure legal compliance.

Conocimientos

Organizational Skills

Analytical Skills

Problem-Solving Skills

Communication Skills

Negotiation Skills

Multitasking Abilities

Attention to Detail

Educación

Bachelor's Degree in Finance or related field

Additional languages

Herramientas

Excel

Office Suite

Zoho Books

A3

Sage

Workday

Descripción del empleo

We are looking for a highly organized and experienced professional to take ownership of Finance, Legal, and Admin operations at Iventions. This role is a key part of our Management Team and requires strong financial expertise, an international mindset, and a service-oriented attitude. The ideal candidate is detail-oriented, business-savvy, and thrives in a dynamic, collaborative environment.

Key Responsibilities

Finance & Accounting

1. Oversee and ensure the accuracy of financial operations, including accounts payable / receivable, payments, payroll, and tax declarations.
2. Manage cash flow forecasting, credit lines, and loan amortizations.
3. Lead monthly and yearly financial closing, ensuring compliance with Spanish accounting principles.
4. Work closely with external accountants for financial reporting and compliance.
5. Support the CEO in forecasting, budgeting, and cost control.
6. Assist department heads with financial and project data analysis.
7. Supervise the finance team (2 members), ensuring operational excellence.

HR & Admin Operations

1. Work closely with the HR Manager & People Growth.
2. Liaise with external agencies for employee contracts, onboarding, offboarding, social security, and dismissals.
3. Oversee payroll administration, including salary payments and related accounting tasks.
4. Manage compliance with labor laws and handle escalations related to HR operations.
5. Supervise risk prevention, training execution (Fundae), and flexible benefits.

Legal & Compliance

1. Review and update supplier contracts, NDAs and employee agreements.
2. Identify business risks and ensure legal compliance across operations.
3. Liaise with external legal consultants on corporate matters.
4. Maintain and renew company insurance policies.

Who You Are

1. 5+ years of experience in finance, administration, or related fields.
2. Strong knowledge of Spanish accounting codes and tax regulations.
3. Solid understanding of Admin operations, payroll administration, and labor law.
4. Business-minded, detail-oriented, and highly organized.
5. International profile, fluent in English (native or professional level) and Spanish (advanced level).
6. Additional languages are a plus.
7. Someone with a serving and supportive attitude, who values teamwork and collaboration.
8. Enjoys working in the events industry and thrives in creative, international, and dynamic environments.

Skills

1. Strong organizational and multitasking abilities, with attention to detail.
2. Analytical mindset and problem-solving skills, able to make data-driven decisions.
3. Ability to work under pressure and manage multiple priorities efficiently.
4. Excellent communication and negotiation skills, with a service-oriented approach.
5. Proficient in Excel and Office Suite for financial analysis and reporting.
6. Familiarity with Zoho Books, A3, Sage, Workday, or similar finance and admin tools.
7. Understanding of Spanish accounting principles, payroll processes, and labor law.

What We Offer

1. Competitive salary tailored to experience and expertise.
2. Company-provided mobile phone for professional and private use.
3. A welcoming and dynamic workplace with Great Place to Work benefits.
4. Flexible work arrangements, including work-from-home options.
5. Office perks : fresh fruit, coffee, tea, snacks, and Friday drinks.

About Iventions

Iventions is a leading events agency, known for creating unforgettable live experiences for global brands. Our team is international, passionate, and committed to excellence. We offer a collaborative work environment where initiative and ownership are valued. Iventions is a certified Great Place To Work.

Client & Audience Centric – We adapt to our clients' needs with an outstanding service mindset.

Professional & Reliable – We manage events with precision and a 'the show must go on' mentality.

Memorable & Meaningful – We create experiences that touch hearts and create lasting excitement.

Authentic & Honest – Transparency and genuineness are the foundation of our culture.

Human-Centered Values – Just as we prioritize every detail of our events, we also prioritize the experience and well-being of our employees.

If you are looking for a high-responsibility role in a dynamic and international setting, we would love to hear from you!

Seniority level : Director

Employment type : Full-time

Job function : Finance and Sales, Events Services