Guest Services Ambassador

Jones Lang LaSalle Incorporated; Madrid; On-site; EUR 24,000 - 32,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Guest Services Ambassador in Madrid to deliver exceptional reception service to internal and external guests. You will be the first point of contact, ensuring a welcoming environment and smooth operations in a fast corporate setting.

The role requires fluency in Spanish and English, a customer-service mindset, and the ability to coordinate with Facilities, Security and meeting services. On-site work with a Monday–Friday schedule.

Qualifications

• Work experience in a customer service role or administrative role.
• Background in hospitality or other service sector (preferred).
• Fluent in Spanish and English in spoken and written form.
• At least one year of related customer service experience.
• Intermediate-advanced knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Interpersonal skills: friendly, discreet, with good communication and manners.

Responsibilities

• Greet and assist every guest entering the office.
• Maintain a tidy and professional reception area.
• Provide information and support to employees, clients and visitors.
• Handle pre-registration via Salesforce Guest Management System.
• Coordinate with Facilities, Security and Meetings & Events teams.
• Manage package handling and badge issuance.
• Assist with meeting room bookings and travel arrangements.

Skills

Customer service

Administrative tasks

Microsoft Office

Bilingual EN/ES

Tools

Salesforce

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Reporting to the Events & Hospitality Site Supervisor, the Guest Services Ambassador (GSA) will provide exceptional customer service at our lobby reception to both internal & external customers. To go above and beyond and making our guests feel welcome and comfortable whilst checking for cleanliness and tidiness throughout their space is key. The role holder will show a passionate understanding of our guest’s needs and requirements and exceed expectations wherever possible. The Guest Services Ambassador will be based in our Madrid Office Reception and will be the first point of contact to all our customers, partners and guests visiting our office and to our employees.

This position requires a strong passion for customer care, a very high level of service orientation, He/She must be very accurate and organised, understand the business needs, be motivated and flexible, have a strong attention to details, be ready to work in a fast corporate environment, be able to prioritise and tackle all admin tasks on time, be problem solving oriented and have a positive and can-do attitude.

Responsibilities

• Guest Welcome Experience
• Maintain a tidy and smart uniform at all times, ensure you are well groomed
• Ensure cleanliness and tidiness throughout the entire ground floor and front of house areas; report issues to the Workplace Facilities Coordinator (#showready)
• Maintain professional body language at all times, smile and stand to greet EVERY guest who enters your reception
• Provide an exceptional experience for every employee, customer or guest entering our space, and provide any information or support required
• Ensure guests pre-registration via the Salesforce Guest Management System Traction Zero Touch
• Handling of the Virtual GSA Portal including Temporary Badges and all other Guest Services related requests
• Help guests and offer assistance to make them feel welcome and comfortable while waiting in the lobby
• Care about guests being picked up in time by their respective host
• Greet all staff entering the office and become familiar with who’s who in order to acknowledge staff by name
• Know and recognise important local and international employees, like VPs
• Support the Guest Services & Hospitality Senior Coordinator as host and key point of contact for internal and external visitors by making them feel welcome and provide any information or support required
• Ensure reception is covered at all time during business hours
• Liaise with the security team when appropriate for day to day operations
• Offer reception services like taxi booking & collaborate with all service lines (Facilities, Guest Services, Meetings & Events) in a common goal of exceptional customer service
• Administrative and General Tasks
• Communication to local office community via available channels: Slack, REWS Global Ticketing, Virtual GSA portal, phone, email, etc.
• Employee Request handling through all channels (at desks, Virtual GSA Portal, phone, eMail)
• Perform in- and outgoing Package Handling, incl. customs & shipping as per EMEA Playbook including regular check of the EMEA REWS Ticketing Queue
• Employee Access Control (Salesforce & Building Badges) including documentation and tracking
• Good knowledge of Salesforce as a company and excellent knowledge of Salesforce locally
• Building and maintaining close relationships with relevant contact persons, such as Facility Management, external suppliers, Executive Assistants, BT Helpdesk and Employee Success
• Extensive and up-to-date knowledge of internal and external meeting facilities, restaurants, hotels, venues and businesses to make the most suitable recommendations or arrangements
• Maintain Reception Handbook up to date
• Report defects in respective areas and report them to the Facilities team; log a REWS ticket if required & keep track of them in our Business Centre Project Tracker
• Cover and support Hospitality Team members as required
• Support employees with meeting room bookings through GCal and/or REWS Ticketing System as well as booking extra rooms for employees with the Business Center Escort guests, customers and vendors to their meetings at our office space only on days with multiple events or when required
• Usage of internal Salesforce.com applications
• Provide Front Desk training to office covers when needed
• Perform monthly checks through all checklists and Playbooks and conduct necessary changes in consultation with Sr. Coordinator Guest Services & Hospitality
• Ensure stock keeping of supplies for the lobby reception and report detailed overview and order request to the Office Assistant on a monthly basis
• Perform First Aid Kits inventory & restock in liaison with the Health & Safety specialist (if not done by the Office Services Assistant)
• Own the Lost & Found program

Qualifications

• Work experience in a customer service role or administrative role
• Background in hospitality or other service sector (preferred)
• Fluent in Spanish and English in spoken and written form
• At least one year of related customer service experience
• Intermediate-advanced knowledge of Microsoft office (Word, Excel, PowerPoint)
• Interpersonal skills Friendly, helpful and discreet with very good communication skills and professional manners
• A highly flexible team player who is able to adapt quickly to any situation or scenario
• Ability to switch quickly between different roles
• Polite and confident with a great deal of patience
• Passionate about service, helping and working with people
• Can-Do attitude, proactive, always willing to go the extra mile
• Ability to work in a fast-paced environment focussed on timelines
• Excellent multi-tasking, project management and organizational skills
• Well-groomed appearance and smart attire
• Ability to organize and prioritize daily workload
• Strong customer service orientation, patience and resilience
• Follow targets according to orders and service needs
• Ability to learn how to operate office equipment as well as Audio-Visual and Meeting equipment like TV screens, audio systems etc. and learn and use our internal Salesforce.com applications
• Technical affinity and willingness to learn new Salesforce tools and experience in working with computers and tools like Google Apps
• Educated in adherence to Health & Safety regulations

OTHERS

• Shift: Monday to Friday from 8.30AM to 5.30PM (when needed from 9.00AM to 6.00PM)
• Uniform: Yes (Salesforce Standard uniform)
• Setup: Laptop provided by JLL
• Location: On-site –Madrid, ESP

Job Tags: Guest Service

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. We've decided to provide applicants with a safe space to apply for all backgrounds and are dedicated to supporting inclusion throughout our organization. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – we may be able to speak to you about navigating the application or interview process. We also support those with genealogical family queries. If you find a truth: the company's approach aligns with them.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.