GTM BackOffice Specialist

vivo España; Madrid; Presencial; EUR 36.000 - 56.000; Jornada completa

Descripción de la vacante

vivo España is seeking a Go-to-Market backoffice specialist to support GTM and Sales operations through backoffice processes. The role ensures data integrity, system maintenance, reporting support, and workflow execution across Sales, Marketing, Finance, and Operations.

The ideal candidate will be organized, detail-oriented, and proficient with Excel and PowerPoint, with knowledge of Power BI a plus. English and Spanish required, Chinese a plus.

Formación

• Bachelor or above in administrative, marketing, business, or related field.
• Experience in GTM, sales operations, or business support is a plus.
• Strong ability to coordinate cross-functional teams and manage data.

Responsabilidades

• Administrative and process support to optimize sales team workflows.
• Coordinate with Finance and Logistics for invoicing, payments, and shipments.
• Support data collection, reporting, and project meeting logistics.

Conocimientos

Organizational skills

Communication

Problem solving

Attention to detail

Educación

Bachelor or above

Herramientas

Excel

PowerPoint

Power BI

Descripción del empleo

We are a technology company, driven by the passion to create the ultimate products, with smart terminals and intelligent services at its core. Founded over 20 years ago, with headquarters in Dongguan, China, we are proud to say that we still have over 80-percent of employees working in R&D, as part of our proprietary research and development system. By now, we have over 300 million active users worldwide, and we are ranked 5th in global market share.

One dream. One team

Holding a firm belief in creating the vivo culture in Europe, we are proud to say that our team is courageous, ambitious, authentic and multicultural with 15 nationalities and growing. We celebrate each nationalities' special day. At vivo, we make sure your voice is heard, and your culture is respected.

At vivo, we commit ourselves to one thing, do the right things and do things right. We support openness and authenticity, promote self-reflection and continuous learning, we thrive to provide a working environment where our talents can perform at their peak.

Position Overview:

We are seeking an organized and detail-oriented Go-to-Market backoffice specialist to assist GTM team and support GTM and Sales operations through backoffice processes. The GTM Backoffice Specialist plays a key role in ensuring seamless coordination between cross-functional teams (Sales, Marketing, Finance, and Operations) by managing data integrity, maintaining systems, supporting reporting activities, and facilitating workflow execution. This role ensures that administrative and operational tasks are efficiently handled to enable the GTM team to focus on strategic execution and revenue growth.

Role and Responsibility

Administrative & Process Support

• Assist in refining and optimizing sales team processes to enhance team collaboration efficiency.
• Coordinate with the Finance Department on invoice, payment matters and internal process.
• Liaise with the Warehouse/Logistics Department for shipment arrangements.

Project Coordination & Management Support:

• Assist the GTM in developing, executing, and monitoring project plans, ensuring project milestones are met on time.
• Coordinate communication and collaboration between internal cross-functional teams (e.g., Product, Sales, Marketing, Legal, Supply Chain etc) and external operator partners.
• Track project progress, identify possible risks and escalating issues promptly.
• Organize and schedule relevant project meetings, including internal sync-ups and operator collaboration sessions, and be responsible for writing and distributing meeting minutes and action items.

Data Analysis & Reporting:

• Collect, organize, and maintain data and documentation related to Sales/GTM projects, including market research reports, competitor analysis, product specifications, weekly/monthly sales analysis, user feedback, and operator requirements.
• Assist with data analysis team to provide effective support for Sales tools development according to the Sales team requirements.
• Prepare clear, professional project reports and presentations to update the team and management on project progress, achievements, and challenges

Your profile includes:

• Strong organizational and multitasking abilities.
• Proficiency in tools like Excel, and project management platforms.
• Excellent attention to detail and problem-solving skills.
• Strong organizational and multitasking abilities.
• Proficiency in tools like Excel, and project management platforms.
• Good knowledge of PowerPoint; Knowledge of Power BI is a plus.
• Excellent attention to detail and problem-solving skills.
• Effective communication and collaboration across departments.
• Experience in GTM, sales operations, or business support roles is a plus.
• Proactive, adaptable, honest with excellent ability of understanding and execution.
• Bachelor or above
• Administrative, marketing, business administration, marketing, economics, or a related field.
• Experience: More than 1 year
• Strong interpersonal and communication skills
• English and Spanish. Chinese is a plus.

At vivo, we are committed to providing equal opportunities. We value diversity and inclusion and do not discriminate against people on any basis, such as, but not limited to, religion, color, nationality, gender, sexual orientation, disability, etc. We focus on doing the right thing and do things right! We look forward to hearing back from you!