Global Payroll, Time & Absence Project Support (f/m/d)

Siemens Healthineers AG; Madrid; Hybrid; EUR 45,000 - 65,000; Full time

Job summary

Siemens Healthineers AG is seeking a Global Payroll, Time & Absence Project Support professional to drive daily operations across payroll and time processes, primarily using Workday. You will coordinate sprint activities, manage stakeholder expectations, and support global HRIT projects and integrations.

The role involves collaboration with HR, AMS providers, and Finance, with flexible mobility options including international assignments.

Qualifications

• Master’s degree in business administration, HR, Finance, or a related field.
• Experience in Global Payroll, Time & Absence, or HR Operations / HRIT projects.
• Profound understanding of HR systems, preferably Workday.
• Experience with external providers (AMS / vendors) is a plus.
• Good knowledge of internal controls, compliance, or audit processes is advantageous.
• If no university degree, vocational training with extensive experience is welcome.

Responsibilities

• Ensure effective daily operations within Payroll, Time & Absence processes across multiple systems, primarily Workday
• Support and maintain sprint planning activities, including backlog preparation, prioritization, and tracking
• Act as a coordination interface between HR, HRIT, and AMS providers to ensure timely delivery of operational tasks
• Monitor system-related incidents, requests, and changes, ensuring proper follow-up and resolution
• Support global and regional Payroll and Time-related projects, including implementations, enhancements, and harmonization initiatives
• Coordinate between internal and external stakeholders, including HR, HRIT, Finance, Compliance, and AMS providers
• Track project progress, risks, and dependencies and ensure transparency
• Support testing activities (UAT, regression testing) and deployment readiness
• Act as key point of contact for Payroll, Time, and Absence topics
• Facilitate communication between global, regional, and local stakeholders
• Support governance meetings, reporting, and status updates
• Support implementation and monitoring of internal control requirements
• Ensure adherence to audit, compliance, and company standards
• Assist in audit documentation and review preparation
• Contribute to improving control effectiveness and process quality
• Identify and drive process improvements and harmonization opportunities
• Support optimization of Workday and system integrations
• Document processes, procedures, and best practices

Skills

Global Payroll

Time & Absence

HRIT Projects

Workday Proficiency

AMS/Vendor Experience

English Fluent

German Helpful

Organizational Skills

Communication Skills

Stakeholder Management

Analytical Thinking

Multitasking

Internal Controls

Compliance Knowledge

Education

Master’s degree in Business Administration/HR/Finance or related field

Bachelor’s degree with additional professional experience

Vocational training + extensive professional experience

Tools

Workday

AMS / Vendors experience

Job description

Job Requirements

Do you want to help create the future of healthcare? Our name, Siemens Healthineers, was selected to honor our people who dedicate their energy and passion to this cause. It reflects their pioneering spirit combined with our long history of engineering in the ever-evolving healthcare industry.

We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone in order to grow personally and professionally. Sounds interesting?

Then come and join our global team as Global Payroll, Time & Absence Project Support (f/m/d), to provide operational and project support across global Payroll, Time, and Absence domains, with a strong focus on Workday and related HR systems. The role ensures smooth day-to-day operations, effective sprint planning, and successful coordination of payroll-related initiatives in collaboration with HRIT, AMS providers, and business stakeholders.

Choose the best place for your work - Within the scope of this position, it is possible, in consultation with your manager, to work mobile (within Germany) up to an average volume of 60% of the respective working hours.

Even more flexibility? Mobile working from abroad is possible for up to 30 days a year under certain conditions and in selected countries.

This position can be located at the following locations:

• Erlangen, Germany
• Budapest, Hungary
• Lisbon, Portugal
• Madrid, Spain
• Warsaw, Poland

Your Tasks And Responsibilities

Daily Operations & Sprint Coordination

• Ensure effective daily operations within Payroll, Time & Absence processes across multiple systems, primarily Workday
• Support and maintain sprint planning activities, including backlog preparation, prioritization, and tracking
• Act as a coordination interface between HR, HRIT, and AMS providers to ensure timely delivery of operational tasks
• Monitor system-related incidents, requests, and changes, ensuring proper follow-up and resolution

Project Support & Coordination

• Support global and regional Payroll and Time-related projects, including implementations, enhancements, and harmonization initiatives
• Coordinate between internal and external stakeholders, including HR, HRIT, Finance, Compliance, and AMS providers
• Track project progress, risks, and dependencies and ensure transparency
• Support testing activities (UAT, regression testing) and deployment readiness

Stakeholder Management

• Act as key point of contact for Payroll, Time, and Absence topics
• Facilitate communication between global, regional, and local stakeholders
• Support governance meetings, reporting, and status updates

Controls & Compliance

• Support implementation and monitoring of internal control requirements
• Ensure adherence to audit, compliance, and company standards
• Assist in audit documentation and review preparation
• Contribute to improving control effectiveness and process quality

Continuous Improvement

• Identify and drive process improvements and harmonization opportunities
• Support optimization of Workday and system integrations
• Document processes, procedures, and best practices

Your Qualifications And Experience

• You have a master’s degree in business administration, HR, Finance, or a related field
• You have several years of experience in Global Payroll, Time & Absence, or HR Operations / HRIT projects
• We also welcome applications from candidates with a bachelor's degree combined with additional professional experience in this field.
• You have profound understanding of HR systems (preferably Workday)
• Experience with external providers (AMS / vendors) is a plus
• Good knowledge of internal controls, compliance, or audit processes is advantageous
• You don't have a university degree? We also welcome applications from candidates who have completed a vocational training and possess additional qualifications as well as extensive professional experience in this field.

Your Attributes And Skills

• You have fluent English language skills (verbal & written); German language skills are a plus
• You have strong organizational and coordination skills, with a high attention to detail
• You have excellent communication skills in an international environment
• You possess a very structured and proactive working style
• You have strong stakeholder management skills
• You have a strong analytical thinking and problem-solving mindset
• You have the ability to manage multiple priorities in a dynamic environment

Our Global Team

Siemens Healthineers is a leading global medical technology company. 74,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. An estimated 5 million patients across the globe benefit every day from our innovative technologies and services in the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services.

Our Culture

Our culture embraces different perspectives, open debate, and the will to challenge convention. Change is a constant aspect of our work. We aspire to lead the change in our industry rather than just react to it. That’s why we invite you to take on new challenges, test your ideas, and celebrate success. Check our Careers Site at https://www.siemens-healthineers.com/de/careers

As an equal opportunity employer, we welcome applications from individuals with disabilities.#myabilityshs

We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. We ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open.