Global IT Operations & Procurement Coordinator

Aleph; Madrid; Presencial; EUR 30.000 - 37.000; Jornada completa

Descripción de la vacante

Aleph in Madrid is seeking an organized, hands-on Administrative Operations Coordinator to support the IT department across international teams. You will manage procurement, purchase orders, budgets, and vendor communications, helping keep projects on track in a fast-paced environment.

This fixed-term role (at least 6 months) is ideal for an experienced administrator who thrives on turning chaos into order, coordinating meetings, reporting, and process improvements while collaborating with

Formación

• 3+ years in administrative, operations coordinator, office manager, or EA role.
• Hands-on SAP experience for PO, invoicing and budgeting.
• Advanced MS Office and Google Workspace skills, strong reporting.
• Familiarity with Jira/Asana/Monday.com is a plus.
• Discretion with confidential information and timezone sensitivity.

Responsabilidades

• Procurement & purchase orders for IT hardware, software licences and services.
• Track invoices and liaise with Finance to keep approvals and deliveries moving.
• Maintain contracts, renewals, and vendor agreements; assist Legal onboarding.
• Track IT spend and assist cost allocation across projects.
• Organise IT meetings, agendas, minutes, and action follow-ups.
• Prepare reports for IT leadership and coordinate across teams.
• Support onboarding logistics and IT workshops/events.
• Document processes and drive continuous improvement.

Conocimientos

Organisation

SAP

Microsoft Office

Google Workspace

Project tracking tools

Discretion

English (C1/C2)

Herramientas

SAP

Jira

Asana

Monday.com

Descripción del empleo

Aleph in Madrid is seeking an organized, hands-on Administrative Operations Coordinator to support the IT department across international teams. You will manage procurement, purchase orders, budgets, and vendor communications, helping keep projects on track in a fast-paced environment.

This fixed-term role (at least 6 months) is ideal for an experienced administrator who thrives on turning chaos into order, coordinating meetings, reporting, and process improvements while collaborating with