Global IT Operations & Procurement Coordinator

Aleph; Madrid; Presencial; EUR 30.000 - 37.000; Jornada completa

Descripción de la vacante

Aleph is seeking an organized, proactive administrator to backbone the IT team in our international, fast-paced environment. You will manage budgets, procurement, and project tracking, ensuring smooth operations across time zones.

This role is hands-on in administration rather than tech-focused, ideal for a structured coordinator with at least 6 months fixed-term mandate. Fluency in English and SAP experience are essential.

Formación

• 3+ years in administrative/operations coordinator roles.
• Hands-on SAP experience for PO management, invoicing, and budget monitoring.
• Advanced Microsoft Office and Google Workspace; Excel/Sheets for tracking and PowerPoint for reporting.

Responsabilidades

• Procurement & purchase orders for IT hardware, software licences, and services.
• Track invoices and liaise with Vendors and Finance for approvals and deliveries.
• Maintain a register of contracts, renewals, and vendor agreements; support onboarding with Legal and Finance.
• Keep IT spend records and assist cost allocation across projects and cost centres.
• Prepare monthly/quarterly spend summaries for IT leadership and support budgeting cycles.
• Organise IT meetings end to end: scheduling, agendas, minutes, follow-up.
• Prepare reports and presentations for IT leadership and act as department coordination point.
• Manage IT admin inbox; keep org charts, rosters, and shared docs current.
• Support onboarding logistics for new members and plan IT workshops/training.
• Document processes once stable and identify automation opportunities.

Conocimientos

Organisational skills

Administrative experience

SAP

Excel

PowerPoint

Jira

Asana

Monday.com

English proficiency

Herramientas

SAP

Jira

Asana

Monday.com

Excel

PowerPoint

Descripción del empleo

Aleph is seeking an organized, proactive administrator to backbone the IT team in our international, fast-paced environment. You will manage budgets, procurement, and project tracking, ensuring smooth operations across time zones.

This role is hands-on in administration rather than tech-focused, ideal for a structured coordinator with at least 6 months fixed-term mandate. Fluency in English and SAP experience are essential.