Global Events Specialist

Straumann Group; Madrid; Presencial; EUR 42.000 - 65.000; Jornada completa

Descripción de la vacante

ClearCorrect in Madrid is seeking a Global Event Specialist to plan, coordinate, and execute global congresses, tradeshows, customer events, advisory boards, product launches, and strategic marketing initiatives. You will partner with Marketing, Product Management, Commercial Excellence, and Sales to deliver events on time, on budget, and aligned with brand standards.

You will manage vendor relationships, budgets, attendee experience, and post-event reporting while maintaining strong stakeholder

Formación

• Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, Hospitality, or related field.
• Minimum 5 years of experience in event management, tradeshow management, marketing events, meeting planning, or related disciplines.
• Strong project management skills with the ability to manage multiple priorities, stakeholders, and timelines in a fast-paced global environment.
• Excellent communication and collaboration skills across global, local, and cross-functional teams.
• Experience managing vendors, budgets, and event logistics.
• Ability to collaborate effectively across cultures, functions, and regions.
• Proficiency in Microsoft Office Suite including PowerPoint, Excel, Teams, and Word.
• Experience with Salesforce, SAP, Asana, CVENT and other PM platforms preferred.
• Strong English proficiency, minimum C1 level.

Responsabilidades

• Support the planning and execution of global congresses, tradeshows, customer events, advisory boards, product launches, and strategic marketing initiatives.
• Manage event plans, timelines, and deliverables to ensure successful execution across multiple concurrent projects.
• Ensure events are delivered on time, on budget, and in alignment with brand standards and business objectives.
• Partner with Marketing, Product Management, Commercial Excellence, Sales, and regional teams to align event strategy and execution.
• Coordinate cross-functional stakeholders, communications, and approvals throughout the event lifecycle.
• Lead and support strategic event initiatives and special projects.
• Manage event logistics, including venues, travel, registration, production, exhibit assets, speaker coordination, and onsite execution.
• Lead relationships with vendors, agencies, and event partners to ensure high quality delivery and operational excellence.
• Support contract management, purchase requisitions, budget tracking, and financial administration in compliance with company policies.
• Track event metrics, reporting, and stakeholder feedback to evaluate performance and identify opportunities for improvement.

Conocimientos

Project management

Communication

Collaboration across teams

Stakeholder management

Educación

Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, Hospitality

Herramientas

Salesforce

SAP

Asana

CVENT

Microsoft Office Suite

Descripción del empleo

The Global Event Specialist supports the planning, coordination, and execution of global congresses, tradeshows, customer events, advisory boards, product launches, and strategic marketing initiatives that support ClearCorrect’s commercial and brand objectives. Working closely with the Global Event Manager and partnering with Marketing, Product Management, Commercial Excellence, and Sales, this role manages event logistics, vendor coordination, communications, budgets, and onsite execution to ensure successful delivery of global and regional events. The Global Event Specialist supports the full event lifecycle from planning through post‑event reporting while helping to ensure events are executed consistently and in alignment with ClearCorrect’s global brand standards. This role requires strong project management, organizational, communication, and problem‑solving skills, with the ability to manage multiple priorities, adapt to changing business needs, and work effectively in a fast‑paced global environment.

Key Responsibilities

Event Planning & Execution

• Support the planning and execution of global congresses, tradeshows, customer events, advisory boards, product launches, and strategic marketing initiatives.
• Manage event plans, timelines, and deliverables to ensure successful execution across multiple concurrent projects.
• Ensure events are delivered on time, on budget, and in alignment with ClearCorrect brand standards and business objectives.

Stakeholder & Project Coordination

• Partner with Marketing, Product Management, Commercial Excellence, Sales, and regional teams to align event strategy, priorities, and execution.
• Coordinate cross‑functional stakeholders, communications, and approvals throughout the event lifecycle.
• Lead and support strategic event initiatives and special projects.

Event Operations & Vendor Management

• Manage event logistics, including venues, travel, registration, production, exhibit assets, speaker coordination, and onsite execution.
• Lead relationships with vendors, agencies, and event partners to ensure high quality delivery and operational excellence.
• Support contract management, purchase requisitions, budget tracking, and financial administration in compliance with company policies.

Marketing, Compliance & Customer Experience

• Support attendee engagement initiatives and the development of event materials, promotional assets, and branded experiences.
• Ensure event activities comply with applicable legal, regulatory, procurement, and company requirements.
• Collaborate with internal teams and external partners to deliver a consistent and high quality customer experience.

Performance & Continuous Improvement

• Track event metrics, reporting, and stakeholder feedback to evaluate performance and identify opportunities for improvement.
• Contribute to the development of global event processes, tools, templates, and best practices.
• Demonstrate agility and a solution‑oriented mindset in managing changing priorities and business needs.

Qualifications

• Bachelor’s degree in Marketing, Communications, Event Management, Business Administration, Hospitality, or related field.
• Minimum 5 years of experience in event management, tradeshow management, marketing events, meeting planning, or related disciplines.
• Strong project management skills, with the ability to manage multiple priorities, stakeholders, and timelines in a fast‑paced global environment.
• Excellent communication and collaboration skills, with the ability to work effectively across global, local, and cross‑functional teams.
• Experience managing vendors, budgets, and event logistics.
• Ability to collaborate effectively across cultures, functions, and regions.
• Proficiency in Microsoft Office Suite including PowerPoint, Excel, Teams, and Word.
• Experience with Salesforce, SAP, Asana, CVENT and other project management platforms preferred.
• Strong English proficiency, minimum C1 level.

Work Environment

• Ability to travel domestically and internationally as required 20%.
• Availability to support events during evenings and weekends when necessary.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Employment Type: Full Time

Alternative Locations: Spain : Madrid

Travel Percentage: 0 – 20%