Global Administrative Assistant & Events Specialist

Forvis Mazars in Spain; Madrid; On-site; EUR 22,000 - 29,000; Full time

Job summary

Forvis Mazars in Spain is seeking a proactive Administrative Assistant to support daily operations of Marcalliance, an international network of law and tax firms. This role offers collaboration across countries and exposure to diverse projects, events, and communications.

You will maintain databases, coordinate with the legal team in Germany, organize meetings, assist invoicing, and help with marketing and events.

Qualifications

• Excellent organizational and multitasking skills.
• Strong attention to detail.
• Professional communication in an international environment.
• Proficiency with Microsoft Office and digital collaboration tools.
• Ability to work independently and manage multiple priorities.
• Fluent English; additional languages are a plus.

Responsibilities

• Maintain and update Marcalliance databases, ensuring data accuracy, consistency, and distribution.
• Coordinate with the Forvis Mazars Legal team in Germany regarding database updates.
• Document, organize, and archive operational processes and activities.
• Support invoicing processes, including invoice review, documentation management, and preparation of quarterly invoice drafts.
• Organize meetings, prepare agendas, distribute invitations and meeting links, and circulate minutes.
• Manage invitations, attendee communications, registrations, invoicing, and follow-up activities.
• Liaise with suppliers, request quotations, coordinate services, and monitor deliverables.
• Provide on-site support during events, coordinating with attendees, hotels, transportation providers, and stakeholders.

Skills

Fluent English

Excellent organizational skills

Multitasking

Professional communication

Independent work

Tools

Microsoft Office

Digital collaboration tools

Job description

Forvis Mazars in Spain is seeking a proactive Administrative Assistant to support daily operations of Marcalliance, an international network of law and tax firms. This role offers collaboration across countries and exposure to diverse projects, events, and communications.

You will maintain databases, coordinate with the legal team in Germany, organize meetings, assist invoicing, and help with marketing and events.