Freelance Event Specialist - Barcelona, Spain

Visit.org, Inc.; Barcelona; Presencial; EUR 25.000 - 45.000; Jornada completa

Descripción de la vacante

An innovative organization is seeking a Freelance Event Specialist to join their dynamic team in Barcelona. In this role, you will coordinate logistics for impactful in-person events, ensuring a seamless experience for all participants. The ideal candidate will have a passion for social impact, strong communication skills, and the ability to thrive in a fast-paced environment. This is a unique opportunity to engage with diverse groups and contribute to meaningful experiences while working flexibly on a per-event basis. If you are a detail-oriented self-starter with a knack for problem-solving, this role is perfect for you.

Formación

• Fluency in English with strong communication skills.
• Experience in managing complex, large-scale events.

Responsabilidades

• Coordinate event details and manage logistics for in-person events.
• Serve as the on-site event coordinator and problem-solver.

Conocimientos

Event Coordination

Communication Skills

Problem Solving

Customer Service

Flexibility

Descripción del empleo

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist , based in Barcelona, Spain , to help us manage the logistics of an upcoming in-person event. The right candidate will have corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a startup tech environment.

Who are we?

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities :

Coordinate all event details, shipping event materials, and arranging staffing for each event. Be our onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events.

Join virtual planning meetings ahead of each event with all parties : corporate partner, nonprofit partner, Visit.org event host, and Visit.org event coordinators.

Take ownership and responsibility for our in-person events : be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.

Be the Visit.org representative, leader, and problem solver at events.

Align roles and responsibilities with onsite team : event host, nonprofit organization, venue, additional staff, and corporate partner.

Manage check-in process for in-person events; providing a warm and friendly welcome to guests.

Problem-solve issues such as missing supplies, late staff, technology challenges, etc.

Escalate issues to the Events Team when necessary to keep them informed or help problem-solve.

Send consistent updates, photos, and videos to Events Team throughout the event.

Help clean the site and repackage and ship all materials back to the distribution center after the event ends.

Qualifications :

Fluency in English and strong communication skills.

Based in Barcelona, Spain.

Schedule flexibility with availability to work on a contract per-event basis, as needed.

Experience in complex, large-scale events and smaller executive-level intimate events.

Proven experience in executing events at the highest level and continuously raising the bar on content and customer experience.

Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.

Quick thinker; you can problem-solve on the fly.

Self-starter who is organized and detail-oriented.

Enjoy building relationships with customers and providing excellent customer service.

Experience with group facilitation and managing group dynamics.

Able to work flexible hours, including nights and weekends, as needed.

Willing and eager to travel to various areas of the local region.

Strong interpersonal and customer service skills, especially in fast-paced situations.

Able to wear many hats and take on varied tasks and projects.

Comfortable being present and interacting with large crowds.

Physical Demands :

Able to lift, slide, and carry up to 30lbs.

Able to stand for an extended period of time.

What we offer :

This is an on-location, in-person, per-event contract role in Barcelona, Spain. This role is open only to those candidates already based in Barcelona, Spain. No relocation packages are offered at this time.