Fleet Officer- Madrid (F/M/X)

Mantu; Madrid; On-site; EUR 32,000 - 52,000; Full time

Job summary

Mantu is seeking a Fleet Officer to support day-to-day management of the company vehicle fleet across several countries. You will maintain fleet records, monitor contract deadlines and assist drivers while coordinating with suppliers.

The role also covers internet services administration, data reporting and cost control. Strong English, Excel skills and attention to detail are essential to succeed in a fast-paced, international environment.

Qualifications

• Experience in fleet management or vehicle administration in an operational setting.
• Experience coordinating suppliers, managing contracts or supporting procurement.
• Professional working proficiency in English (written and spoken).
• Advanced Microsoft Excel skills (pivot tables, lookups, data analysis).
• Solid knowledge of Microsoft Office tools.
• Strong organisational skills and attention to detail.
• Ability to coordinate across multiple countries and timelines.
• Clear communication and problem-solving abilities.
• Commercial awareness when reviewing supplier proposals.

Responsibilities

• Maintain accurate fleet records, contracts, mileage info and trackers.
• Monitor lease expiry dates, renewals, deliveries and returns.
• Support drivers with fleet-related queries and admin requests.
• Coordinate vehicle maintenance, repairs and replacements.
• Liaise with leasing companies, garages, insurers and suppliers.
• Manage traffic fines and driver ID-related deadlines.
• Maintain records for internet service providers, contracts and costs.
• Coordinate internet renewals and service changes.
• Request and compare supplier quotations and negotiate costs.
• Update Excel trackers, reports and fleet/internet indicators.
• Identify missing data and recurring operational issues.
• Support process standardisation across assigned countries.
• Escalate complex issues to the Fleet Manager.

Skills

Fleet management

Supplier coordination

English proficiency

Excel

Office tools

Organization

Global coordination

Communication

Commercial awareness

Procurement support

Tools

Microsoft Excel

Microsoft Office

Job description

Job Description

As a Fleet Officer, you will support the day-to-day management and administration of the company vehicle fleet across several countries. Reporting to the Fleet Manager, you will maintain accurate fleet records, monitor vehicle and lease contract deadlines, support drivers, and coordinate with leasing companies, garages, insurers and other suppliers.

The role also includes the administrative and commercial coordination of internet services. You will follow up on supplier contracts, renewals, quotations, pricing and service changes. The position combines operational coordination, contract administration, reporting and cost control. Technical knowledge of telecommunications or internet infrastructure is not required.

Your responsibilities

• Maintain accurate fleet records, contracts, mileage information, vehicle documentation and operational trackers.
• Monitor lease agreements, contract expiry dates, renewals, vehicle deliveries, collections, replacements and returns.
• Support drivers with fleet-related questions, incidents and administrative requests.
• Coordinate vehicle maintenance, inspections, repairs, breakdowns, accidents and replacement vehicles.
• Liaise with leasing companies, dealerships, garages, insurance providers and other suppliers.
• Manage traffic fines, driver identification and related administrative deadlines.
• Maintain records of internet service providers, contracts, tariffs, renewal dates and associated costs.
• Coordinate internet service renewals, amendments, cancellations and service changes.
• Request and compare supplier quotations, support commercial negotiations and identify cost-saving opportunities.
• Update Excel trackers, reports and operational indicators related to fleet and internet services.
• Identify missing information, data inconsistencies and recurring operational issues.
• Support the standardisation and improvement of processes across the assigned countries.
• Escalate complex issues and decisions requiring approval to the Fleet Manager.

About You

• Previous experience in automotive operations, car rental, fleet management, vehicle leasing or vehicle administration.
• Experience coordinating suppliers, managing contracts or supporting procurement activities.
• Professional working proficiency in English, both written and spoken.
• Intermediate knowledge of Microsoft Excel, including pivot tables, lookup functions, filters and data analysis.
• Good knowledge of Microsoft Office tools.
• Strong organisational skills and attention to detail.
• Ability to manage several requests, deadlines and stakeholders across different countries.
• Clear communication and sound problem-solving skills.
• Commercial awareness and confidence when reviewing supplier proposals.

Mantu is proud to be an equal-opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.

Who are we?

Mantu is an independent international consulting player, founded in 2007. Bringing together expert and complementary brands, Mantu stands out for the breadth of its spectrum, responding to all business transformation challenges.

Its activities are divided into four practices:

• Leadership & Advocacy
• Technology
• Brand Strategy & Experiences
• Total Talent Management

A wide range of skills, all serving a single mission: connecting and powering companies with leading teams and technology to succeed faster and sustainably.

From its headquarters in Geneva, Switzerland, Mantu relies on a community of 12,000 talented people in more than 60 countries on 5 continents and has a turnover of 1billion euros.