Facilities Assistant

Jones Lang LaSalle Incorporated; Barcelona; On-site; EUR 40,000 - 60,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Barcelona is seeking a facilities and site operations professional to manage daily on-site operations for client facilities. You will coordinate contractors, oversee vendor performance, and ensure compliance with health and safety standards while maintaining high service quality.

The role requires hands-on experience in facilities management, cost control, and ability to work independently in a fast-paced environment, with on-site responsibilities in Barcelona,

Qualifications

• Prior experience in facilities, property management, hospitality, or related field.
• Knowledge of local occupational health and safety requirements.
• Understanding of basic technical aspects of property systems (C.R.A., Chiller, Fire protection, M&E, BMS).
• Problem-solving skills and ability to work independently.
• Ability to work under pressure and in fast-paced environments.

Responsibilities

• Provide superior customer service to meet on-site client's expectations.
• Assist in management of contractors on site and inspection of vendors' works.
• Assist in procurement of vendors and services as required.
• Assist in financial processes and managing purchase orders (JDE).
• Conduct site inspections and ensure building procedures and performance are maintained.
• Seek ways to reduce costs and improve operational standards.
• Maintain premises in neat and good working condition.
• Provide support for regular reporting packages.
• Adhere to company guidelines, procedures, and SAP/SLAs for KPI targets.

Skills

Initiative-taking

Interpersonal skills

Flexible

Goal oriented

Attention to detail

Root cause analysis

Verbal communication

Written communication

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. JLL es una empresa comprometida con la igualdad de oportunidades entre hombres y mujeres / JLL as a company is committed to equal opportunities for men and women.

Client/Stakeholder Management

• Provide superior customer service to meet on-site client's expectations.

Procurement & Vendor Management

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)
• Assist in the procurement of vendors and services as required.

Finance Management

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Ensure prompt and accurate management of purchase orders in JDE.

Health & Safety Management

• Conduct regular audits to ensure safety procedures on site are in place and working.
• Assist in conducting safety procedures when needed.

Site Operations Management

• Assist in the implementation of Industry Best Practice operations.
• Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.
• Seek ways to constantly reduce costs and improve operational standards.
• Always maintain premises in neat and good working condition.
• Maintain duplicate office keys in good order.
• Provide support for regular reporting packages.

Risk Management

• Assist in the implementation and management of property risk management program.
• Support the implementation and monitoring of disaster recovering and business continuity plans.
• Follow established escalation procedures and incident reporting procedures.
• Adhere to JLL's business conduct by ensuring compliance with the firm's guidelines, procedures, and strategies.
• Achieve Key Performance Indicators and Service Level Agreement targets.

Skills & Competences

• Initiative-taking, confident and energetic
• Excellent interpersonal and communication skills
• Flexible- able to adapt to changing situations.
• Goal orientated- able to focus on meeting all performance targets.
• Pays attention to details.
• Makes a conscious effort look beyond effects to discover and understand root causes.
• Excellent verbal and written communication skills

Experience & Qualifications

• Prior experience in facilities, property management, hospitality, or related field (preferred)
• Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.
• Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous.
• Problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively.
• The ability to effectively deal with stressful situations.
• The ability to work independently.

Location: On-site - Barcelona, ESP

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation.