Executive Office Manager

E80 Group; Barcelona; On-site; EUR 27,000 - 33,000; Full time

Benefits offered by this job

Permanent contract

Full-time contract

Job summary

E80 Group is seeking an experienced Executive Office Manager to support senior management in Barcelona. You will handle executive assistance, office management, administration, and compliance, ensuring smooth operations and regulatory adherence.

The role offers a permanent, full-time contract with a gross starting salary of €30,000, depending on experience and skills, and a chance to work in a multinational team across a growing intralogistics company.

Qualifications

• Degree or diploma in Business Administration, Management, or a related field.
• Excellent organizational, planning, multitasking and problem-solving skills.
• Strong communication and interpersonal abilities.
• Fluent Spanish and English; Italian is a plus.
• Knowledge of Spanish accounting regulations and general ledger processes.
• Experience with administrative and accounting management tools; SAGE is a plus.

Responsibilities

• Manage the General Manager’s agenda and coordinate internal and external stakeholders.
• Organize meetings, prepare supporting documentation and presentations, and draft minutes and reports.
• Coordinate travel arrangements and itineraries in collaboration with travel support.
• Welcome and assist clients, consultants, and visitors.
• Facilitate effective communication between Management, internal teams, and external stakeholders.
• Manage confidential documentation, internal procedures, and digital archives.
• Oversee day-to-day operations of the Barcelona office, including facilities, supplies, and vendor relationships.
• Ensure a professional and well-organized working environment.
• Manage contracts, invoices, expenses, reimbursements, customer proposals, and payments using SAGE.

Skills

Microsoft Office

Excel

SAGE

Organizational skills

Communication skills

Multitasking

Problem solving

Fluent Spanish & English

Education

Degree in Business Administration/Management or related

Tools

SAGE

Job description

Who We Are

E80 Group is a multinational company specialized in the development of automated and integrated intralogistics solutions for manufacturers of consumer goods, operating in the beverage, food, tissue, and other sectors. The main systems produced by E80 Group include palletizing robots, laser-guided vehicles, robotic stretch wrappers and labelers, and automated high-density warehouses. The entire logistics flow is centrally managed by the SM.I.LE80 software platform (Smart Integrated Logistics), which ensures efficient system integration and optimizes the management of all operations—from the entry of raw materials, through storage, to shipping.

Who You Are

“It’s our fears that will limit our success, not our mistakes. The secret to successful hiring is to look for people who are not afraid of failing and want to change the world” – E80 Group CEO and Founder, Enrico Grassi

Sounds like you? Great, here’s what E80 Group has to offer.

We are looking for a highly motivated and experienced Executive Office Manager to support senior management in the day-to-day running of the business by carrying out tasks of both an organizational and an operational nature and to manage all the organizational activities of our branch in Barcelona.

Responsibilities

This is a key role combining Executive Assistance, Office Management, Administration, and Compliance responsibilities.

Executive Assistance

• Manage the General Manager’s agenda and coordinate internal and external stakeholders.
• Organize meetings, prepare supporting documentation and presentations, and draft minutes and reports.
• Coordinate travel arrangements and itineraries in collaboration with the dedicated travel support.
• Welcome and assist clients, consultants, and visitors.
• Facilitate effective communication between Management, internal teams, and external stakeholders.
• Manage confidential documentation, internal procedures, and digital archives.

Office & Administrative Management

• Oversee the day-to-day operations of the Barcelona office, including facilities, office supplies, and vendor relationships.
• Ensure an efficient, professional, and well-organized working environment.
• Manage administrative processes, contracts, invoices, expenses, reimbursements, customer proposals, and payments using SAGE management tools.
• Support payroll administration and employee expense reporting.
• Support employee onboarding in coordination with the HR team at our Italian Headquarters and manage relationships with external HR providers.
• Act as a key liaison between the Barcelona branch and our Headquarters in Italy

Requirements

• Degree or diploma in Business Administration, Management, or a related field.
• Previous experience in a similar Executive Assistant, Office Manager, or Administrative Management role.
• Knowledge of Spanish accounting regulations and general ledger processes.
• Strong proficiency in Microsoft Office, particularly advanced Excel, and office management software.
• Experience with administrative and accounting management tools; knowledge of SAGE is a plus.
• Excellent organizational, planning, multitasking, and problem-solving skills.
• Strong communication and interpersonal abilities.
• High attention to detail, analytical skills, flexibility, and the ability to work effectively under pressure.
• Ability to work both independently and collaboratively in a multicultural and international environment.
• A high level of discretion and confidentiality.
• Fluent Spanish and English are essential; Italian is a plus.

What's In It For You

• Permanent contract
• Full-time contract
• The role offers a gross annual salary starting from € 30,000, based on experience and skills

Not just a job, but Career growth: Our steady year-on-year growth fosters a culture of talent development where we constantly create opportunities for you to learn, grow, and feel empowered to reach your full potential, no matter which career path you choose.

E80 World Academy: Be prepared to be impressed by our innovative training and learning programs. We offer cutting-edge insights to help you refine your expertise and succeed in your role.

#BE80: You will be part of a dynamic and collaborative team where giving back is close to our hearts—an integral part of our success and core to the #BE80 Culture.

Qualified applicants will receive consideration.

E80 Group does not tolerate any kind of discrimination or offensive behavior against one's personality (for example, moral, sexual or other kind of harassment, intimidation, persecution and other), or social exclusion or unfair treatment due to nationality, race, colour, ethnic or social origin, membership of a national minority, property, birth, disability, age, sexual orientation, gender, genetic features, family status, religions or political views or physical disabilities, veteran status, citizenship status, marital status, or pregnancy. We honor our commitments under articles 1 and 18 of Law No. 68/1999 and give special consideration to candidates in protected categories.