Executive Assistant to the Group CEO

Assist24 Group; Marbella; Presencial; EUR 35.000 - 50.000; Jornada completa

Descripción de la vacante

A fast-growing company in roadside assistance is seeking an experienced Executive Assistant to support the CEO. The role requires exceptional organizational skills, the ability to manage confidential information, and experience with high-level administrative tasks. Ideal candidates will have over three years of experience in similar roles and proficiency in Microsoft Office Suite. Join a dynamic work environment where your contributions are valued.

Servicios

Growth Opportunities

Dynamic Work Environment

Comprehensive Benefits

Formación

• Minimum of 3 years of experience as an Executive Assistant to C-level executives.
• Proactive and self-motivated with the ability to anticipate needs.
• Ability to handle confidential information with integrity.

Responsabilidades

• Provide comprehensive administrative support.
• Act as the primary point of contact between the CEO and stakeholders.
• Organize and coordinate meetings, prepare agendas.

Conocimientos

Exceptional organizational and time management skills

Strong verbal and written communication abilities

High attention to detail and accuracy

Ability to work in a fast-paced, high-pressure environment

Proficiency in Microsoft Office Suite

Educación

Bachelor’s degree in Business Administration or related field

Herramientas

Microsoft Office Suite

Descripción del empleo

Overview

Job Title: Executive Assistant to the Group CEO

Location: Marbella, Helsingborg

Department: Executive Office

Reports to: CEO

Employment Type: Full-time

About Us

Assist24 is a dynamic and fast-growing company at the forefront of the roadside assistance industry. We are seeking an experienced, highly organized, and proactive Executive Assistant to support our CEO. This is a pivotal role that requires exceptional multitasking abilities, outstanding communication skills, and the ability to handle confidential information with discretion. You will be a critical partner to the CEO, ensuring the smooth operation of daily activities.

Responsibilities

• Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, booking travel, taking notes, administrate board platform, agreement management and preparing materials for meetings.
• Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, including executives, clients, board members, and employees.
• Meeting Coordination: Organize and coordinate meetings, prepare agendas, and take detailed minutes of meetings. Ensure the CEO is well-prepared for all engagements.
• Project Management: Assist with high-level projects, tracking progress, ensuring deadlines are met, and providing updates to the CEO as needed.
• Information Management: Handle confidential and sensitive and personal information with the utmost discretion. Organize files, documents, and correspondence efficiently.
• Event Planning: Plan and execute internal and external events for the CEO, such as company meetings, executive retreats, or client dinners.
• Travel Coordination: Arrange all aspects of travel for the CEO, including flights, accommodation, ground transportation, and itineraries.
• Executive Reporting: Draft and prepare reports, presentations, and other materials for executive and board meetings.

Qualifications

• Experience: Minimum of 3 years of experience as an Executive Assistant to C-level executives or similar roles.
• Education: Bachelor’s degree in Business Administration, Communications, or related field is preferred.
• Skills:
  • Exceptional organizational and time management skills.
  • Strong verbal and written communication abilities.
  • High attention to detail and accuracy.
  • Ability to work in a fast-paced, high-pressure environment while maintaining a positive attitude.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Attributes:
  • Proactive and self-motivated with the ability to anticipate the CEO’s needs.
  • Ability to handle confidential information with integrity and discretion.
  • Strong problem-solving skills and the ability to make sound decisions.
  • Flexibility and adaptability to changing priorities and tasks.

Why Join Us?

• Growth Opportunities: Be part of a high-performing team in a rapidly expanding organization.
• Dynamic Work Environment: Experience a fast-paced and exciting atmosphere where your contributions are valued.
• Comprehensive Benefits: We offer a competitive salary, and opportunities for professional development.

If you’re a proactive, detail-oriented professional who thrives in a dynamic environment and is ready to support our CEO in driving success, we want to hear from you!

To Apply

To Apply: Please send your resume and a cover letter detailing your experience and why you’re the ideal candidate for this position here!