Executive Assistant to CEO [357]

Remotivate; Andosilla; A distancia; EUR 12.000 - 25.000; A tiempo parcial

Descripción de la vacante

Remotivate is seeking a highly organized Executive Assistant to support the CEO in managing daily operations and personal tasks. This part-time, remote role offers flexibility and the opportunity to grow into a full-time position, embodying autonomy and responsibility.

Formación

• Experience supporting a founder or C-level executive preferred.
• Prior experience working remotely in a dynamic environment.
• Ability to manage tasks independently and create structure when needed.

Responsabilidades

• Inbox management and email triage.
• Coordinating complex travel itineraries.
• Managing calendar and scheduling personal/business appointments.

Conocimientos

Fluency in English

Fluency in Spanish

Excellent written and verbal communication

Highly responsive

Detail-oriented

Herramientas

Gmail

Google Workspace

Slack

ClickUp

Todoist

Descripción del empleo

Benjamin Koeck is a solopreneur and ecommerce entrepreneur currently building multiple ventures. This role is to support Benjamin directly in both personal and business-related tasks, with no existing company infrastructure yet, just an opportunity to be part of the journey from the ground up. The working environment is flexible, collaborative, and constantly evolving, offering room for growth and autonomy as responsibilities expand.

About the Role :

We’re hiring a reliable, highly organized Executive Assistant to CEO to support Benjamin in managing day-to-day operations and personal tasks. You’ll need to be proactive, trustworthy, and capable of operating independently in a fast-moving environment. The right candidate is resourceful, fluent in both English and Spanish, and comfortable managing a variety of responsibilities-ranging from calendar coordination to administrative duties.

This is a Part-Time , remote role with flexibility in hours and significant potential to grow into a Full-Time position or larger role in future ventures.

We are looking for an Executive Assistant to CEO specifically with these requirements :

• Fluent in English and Spanish
• Experience supporting a founder or C-level executive
• Excellent written and verbal communication skills
• Prior experience working remotely in a dynamic environment
• Located in or deeply familiar with Spain
• Highly responsive and detail-oriented
• Proficient in Gmail, Google Workspace, Slack, and task management tools (e.g., ClickUp, Todoist)
• Ability to manage tasks independently and create structure when needed
• Experience coordinating international travel and managing schedules across time zones
• Familiarity with eCommerce is a plus.

Your responsibility will include (but not limited to) :

• Inbox management and email triage
• Coordinating complex travel itineraries
• Managing calendar and scheduling personal / business appointments
• Drafting and managing email communication
• Taking meeting notes and converting them into actionable tasks using ClickUp or Todoist
• Task follow-ups and reminders
• Handling various admin and operational tasks as needed
• Supporting ad-hoc projects and helping streamline systems
• Flexible schedule and autonomy at work
• Direct collaboration with a founder
• Opportunity to evolve into a larger role within future business ventures
• Potential to grow from an Executive Assistant to a Chief of Staff-type position
• Work in a low-bureaucracy environment with high levels of ownership.

This Position Is Perfect For You If…

You’re proactive and organized.

You like being ahead of the game and are comfortable making decisions independently when needed.

You take ownership.

You enjoy responsibility and like seeing your tasks through from start to finish without being micromanaged.

You are a strong communicator.

You’re clear, concise, and fast in your communication, and you always follow up.

You can find answers, solve problems, and manage priorities without hand-holding.

You value discretion and trust.

You understand the sensitivity of personal and business information.

Our hiring process is made up of four parts, so please be aware that you will need to dedicate time for a questionnaire, a video, and two 1-on-1 interviews.

Thank you for taking the time to consider this position. I look forward to hearing from you soon!

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