Executive Assistant to CCO & Regional CEO (Remote-Ready)

Hillebrand Gori - A company of DHL; Barcelona; Híbrido; EUR 45.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Learning opportunities

Health insurance

Remote work (2 days/week)

Employee share purchase plan

Wellness perks

Descripción de la vacante

Hillebrand Gori, a DHL Global Forwarding Company, seeks an Executive Assistant to the CCO and Regional CEO in Barcelona. You will provide comprehensive executive support, manage calendars, travel, meetings, and cross‑functional initiatives, while maintaining the highest levels of professionalism and confidentiality.

Responsibilities include calendar management across time zones, travel planning, meeting prep, action tracking, event coordination, and reporting.

Formación

• Bachelor's degree or equivalent professional qualification preferred.
• Experience supporting senior executives, ideally at Director/CEO level.
• Experience managing complex calendars and international travel.
• Experience coordinating executive meetings, events, and cross-functional projects.
• Experience handling confidential information in a multinational setting.

Responsabilidades

• Proactively manage complex calendars for the CCO and Regional CEO.
• Plan and coordinate domestic and international travel and itineraries.
• Prepare agendas, presentations, and briefing packs for leadership meetings.
• Track actions, decisions, and follow-up items; maintain executive dashboards.
• Coordinate leadership events, town halls, and customer engagements.
• Support cross-functional projects and ensure timely delivery of milestones.
• Handle invoices, expenses, records, and vendor coordination as needed.
• Communicate professionally and confidentially on behalf of senior executives.

Conocimientos

Calendar management

Travel coordination

Meeting preparation

Executive communication

Stakeholder management

Project coordination

Discretion & confidentiality

Budget & expense handling

Microsoft Office

Educación

Bachelor's degree

Business Administration / related field

Herramientas

Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)

Descripción del empleo

Hillebrand Gori, a DHL Global Forwarding Company, seeks an Executive Assistant to the CCO and Regional CEO in Barcelona. You will provide comprehensive executive support, manage calendars, travel, meetings, and cross‑functional initiatives, while maintaining the highest levels of professionalism and confidentiality.

Responsibilities include calendar management across time zones, travel planning, meeting prep, action tracking, event coordination, and reporting.