Executive Assistant Sales Western Europe

Krones; Barcelona; Hybrid; EUR 35,000 - 50,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Flexible hours

Job summary

A global solutions provider in Barcelona is seeking an experienced Executive Assistant to support the Regional Head of Sales for Western Europe. This role involves managing complex schedules, preparing presentations, and coordinating communications across regions. The ideal candidate will possess strong organizational skills, excellent communication abilities in English and Spanish, and proficiency in Microsoft tools. The position offers a hybrid work model with flexible hours, promoting professional development within a vibrant team.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong ability to organize, prioritize, and manage multiple tasks.
• Excellent communication skills in English and Spanish.

Responsibilities

• Manage complex calendars, travel arrangements, and expense reports.
• Prepare presentations, reports, and sales materials.
• Coordinate meetings, events, and communications across regions.

Skills

Organizational skills

Communication skills in English and Spanish

Microsoft Office Suite (Excel, PowerPoint, Word)

Proficient in Microsoft Power BI and Salesforce

Ability to work in a fast-paced environment

Team collaboration tools (Teams, SharePoint)

Tools

Microsoft PowerPoint

Microsoft Power BI

Salesforce

Job description

Head of HR for Europe @ Krones | Driving HR Excellence day by day

“Innovative solutions for sustainable and affordable beverages, food and essentials” – we have a clear vision at Krones. For this purpose, we supply state-of-the-art technology to our customers worldwide.

As a regional subsidiary based in Barcelona and Madrid, it is our commitment to be as close as possible to our customers in Spain and Portugal and to provide them with the best possible service. With our team of about 90 employees, we have made it our mission to provide our customers with outstanding support – throughout the entire Krones portfolio. This way we ensure the highest level of productivity and quality on a permanent basis.

Interested? Then join our team because: we can achieve more together!

Let's create impact beyond tomorrow What awaits you

Your Role

• As the Executive Assistant, you will be the strategic right hand to the Regional Head of Sales for Western Europe, ensuring smooth day-to-day operations and enabling high-impact decision-making. You’ll manage schedules, coordinate meetings, handle confidential communications, and support key projects across the region.

Your Responsibilities

• Manage complex calendars, travel arrangements (including multi-country Western Europe itineraries and occasional global region syncs), and expense reports
• Prepare high-impact presentations, reports, and sales material using advanced MS Office Suite skills to support regional leadership and global alignment meetings
• Coordinate internal and external meetings, events, exhibitions, and communications across Western Europe in close collaboration with the Assistant to the Head of Inside Sales Western Europe at our headquarters in Neutraubling, Germany
• Handle confidential information with discretion and professionalism
• Assist in tracking KPIs and preparing performance summaries for the Western Europe region, including contributions to global reporting

Qualifications

• Proven experience as an Executive Assistant or similar role (ideally supporting regional or multi-region leadership)
• Strong ability to organize, prioritize, and manage multiple tasks in dynamic, fast-paced environments
• Excellent communication skills in English and Spanish; German is a plus
• Advanced expertise in Microsoft PowerPoint (complex animations, data visualization, template design, master slides, branding consistency, and global template standardization)
• Proficient in Microsoft Power BI and Salesforce for reporting, dashboards, and business insights
• Expert-level Microsoft Office Suite skills, including Excel (KPI tracking and global dashboards), Word (reports), and Outlook (cross-region scheduling)
• Skilled in collaboration tools such as Teams, SharePoint, and OneDrive for seamless global coordination
• Ability to work independently and thrive in a fast-paced, multicultural, multi-region environment
• A proactive mindset and a high level of discretion

Why Join Us?

• Be part of a vibrant team with international exposure across Western Europe
• Work in a modern office in the heart of Barcelona (near Sants train station)
• Enjoy a hybrid work model and flexible hours
• Benefit from professional development opportunities within a global organization
• Make a real impact in a growing Western Europe sales team while contributing to worldwide success

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative and Sales

Industries

• Machinery Manufacturing

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