Executive Assistant - Madrid

Dexcom; Madrid; Híbrido; EUR 37.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Comprehensive benefits

Career development

Hybrid work model

Global exposure

Descripción de la vacante

Dexcom is seeking an Executive Assistant for our Madrid office. The role provides high‑impact support to the Senior Director for Southern & Eastern Europe and the Country Director for Spain, while occasionally assisting other regional leaders.

You will manage calendars, organize travel, and ensure meeting spaces are prepared to the highest standard. The ideal candidate speaks English and Spanish, with Italian a plus, and has a proven track record in fast‑paced, multinational settings.

Formación

• Bachelor’s degree required in a relevant field.
• 2–5 years supporting senior leaders in a multinational setting.
• Fluent in English and Spanish; Italian is a plus.

Responsabilidades

• Manage executive calendars across time zones and audit for conflicts.
• Prepare high-quality meeting materials, agendas, and action notes.
• Coordinate internal meetings, travel, catering, and supporting documentation.
• Plan and manage executive travel with detailed itineraries.
• Process expenses for leaders in line with Dexcom policies.
• Assist with country-level internal communications and all-employee meetings.
• Drive improvements in administrative workflows and processes.
• Document and knowledge management; organize leadership documentation.
• Onboard new regional hires with HR and IT collaboration.
• Support Madrid office operations on-site Tue–Thu.

Conocimientos

Executive support

Calendar management

Travel coordination

Meeting materials prep

Stakeholder management

PowerPoint

Bilingual - English/Spanish

Italian (plus)

Educación

Bachelor's degree

Herramientas

MS Office 365

Teams

SharePoint

Descripción del empleo

The Company

Dexcom Corporation (NASDAQ DXCM) is a pioneer and global leader in continuous glucose monitoring (CGM). Dexcom began as a small company with a big dream: To forever change how diabetes is managed. To unlock information and insights that drive better health outcomes. Here we are 25 years later, having pioneered an industry. And we're just getting started. We are broadening our vision beyond diabetes to empower people to take control of health. That means personalized, actionable insights aimed at solving important health challenges. To continue what we've started: Improving human health.

Role Details

The role is based in Madrid (Full‑Time, Hybrid)- Workplace presence required Tuesday–Thursday each week.

Meet the Team

Are you a proactive, resourceful, and exceptionally organized individual fluent in both Spanish and English (with Italian a plus)? Do you thrive in fast‑paced, global environments where you can directly contribute to the success of senior leaders? Step into the dynamic world of Dexcom as an Executive Assistant in our Madrid office.

In this pivotal role, you will provide high‑impact support to the Senior Director for Southern & Eastern Europe and the Country Director for Spain, while occasionally assisting other regional leaders. You will also take ownership of key operational and office‑based activities, such as welcoming visitors and ensuring meeting spaces are prepared to the highest standard.

Success in this role requires excellent judgement, exceptional communication skills, and a knack for anticipating needs before they arise. If you enjoy improving processes, navigating complexity, and being a trusted partner to leadership, we’d love to have you on the team.

Where You Come In

You Will

• Manage complex executive calendars across time zones, proactively resolving conflicts and conducting regular calendar audits to optimize leadership time.
• Prepare high‑quality meeting materials, including agendas, background documents, polished PowerPoint presentations, and accurate meeting notes with clear action tracking.
• Coordinate internal meetings and team events, including booking venues, arranging travel, managing catering, and collating/preparing all supporting documentation.
• Plan and manage executive travel, creating detailed itineraries, tracking changes, and handling all related administrative documentation.
• Process expenses for supported leaders with accuracy and full adherence to Dexcom policies.
• Assist with country‑level internal communications, partnering with the internal communications team to support all‑employee meetings and messaging.
• Drive process improvements within administrative workflows, identifying inefficiencies and proposing solutions aligned with Dexcom’s operational standards.
• Document and knowledge management — maintain shared drives, track deadlines, and organize leadership documentation for easy retrieval.
• Onboarding coordination for new regional hires, in collaboration with HR and IT.
• Support with light project management, such as drafting timelines, tracking deliverables, and following up with cross‑functional partners.
• Support Madrid office operations as needed (on‑site Tue–Thu).

You Bring

What Makes You Successful

• 3+ years’ experience supporting senior leaders in a fast‑paced, multinational corporate environment.
• Fluency in English and Spanish (spoken & written); Italian is a plus.
• Exceptional organizational skills, with a strong eye for detail and the ability to manage multiple priorities simultaneously.
• Proven expertise in scheduling, travel management, presentation creation, meeting coordination, and stakeholder support.
• Outstanding communication skills, enabling you to build strong relationships with internal and external stakeholders.
• A continuous‑improvement mindset, with strong problem‑solving abilities and comfort navigating ambiguity.
• High integrity and discretion, with a commitment to handling sensitive information responsibly.
• Ability to exercise independent judgement and take initiative in driving tasks forward.
• Flexibility, including occasional support outside standard working hours when business needs arise.
• Strong proficiency in MS Office 365, Teams, SharePoint, and modern productivity tools (or ability to quickly learn).

What You’ll Get

• A front row seat to life changing CGM technology. Learn about our brave #dexcomwarriors community.
• A full and comprehensive benefits program.
• Growth opportunities on a global scale.
• Access to career development through in-house learning programs and/or qualified tuition reimbursement.
• An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.

Travel Required

• 5-15%

Experience And Education Requirements

Typically requires a Bachelor’s degree and a minimum of 2-5 years of related experience.

Flex Workplace

Your primary location will be a home office. You will not have an assigned workstation and will work with your manager to determine office visit needs. You must live within commuting distance of your assigned Dexcom site (typically 75 miles/120km).

AI in Hiring Notice

We may use AI supported tools to help make our hiring process more efficient, consistent, and accessible for candidates around the world. All hiring decisions are made by people.

We welcome candidates of all genders and gender identities

At Dexcom, we are committed to providing a fair and inclusive recruitment process, and welcome candidates of all genders and gender identities to apply. If any wording in this description appears unintentionally gendered or exclusionary, please be assured this is not intentional.

Accommodation requests

Should a reasonable accommodation be necessary to aid a disability, requests should be sent to Dexcom Talent Acquisition at [e-mail].

Salary

The annualised base salary for this position is from €37,230.00 to €48,180.00 gross. Final offer will depend on your qualifications, competencies, and professional experience.