Executive Assistant - Founder/CEO (f/m/d) - Barcelona

Executive Assistant – Founder/CEO (f/m/d)

About ALAIKA Advisory

At ALAIKA, we are building the future of Financial Services with a bold vision: to become the most specialized Enterprise Financial Services advisory & investment firm in the industry by coupling Fortune 500 board room access, the deepest Financial Services domain expertise with a global Venture Capital & Private Equity network.

Through our three brands—ALAIKA Advisory (Strategy Consulting), ALAIKA Capital (Investment Company) and ALAIKA Building (Company Builder)—we are building the Financial Services holding company of the future.

Founded in October 2022 by Johanna von Geyr (the Financial Services Practice Lead Partner of a leading NASDAQ listed strategy consultancy) and Harald Braunstein (builder/investor of multiple leading international software companies) & an all-star team, we bring together the best of both worlds: deep functional domain expertise and networks in global Financial Services, along with a proven track record in how to build and invest in leading software product companies.

One team one dream: This all begins by bringing together the very best people for the job, which is exactly what we do at ALAIKA and why we might need you!

Join our team of experts at ALAIKA Advisory and play a pivotal role in “Building the Future of Financial Services” and contributing to our three core domains: Strategic Transformations, AI/Data Analytics & Cybersecurity.

Join the movement — apply now!

What you will do:

1. Manage & Organize: Whether you’re aligning a packed calendar, orchestrating meetings across multiple time zones, managing internal documentation and incoming invoices, or simplifying complex travel logistics, your multitasking, organizational, and decision-making skills will be paramount.
2. Anticipate & Navigate: Solve problems before they manifest. As our dynamic, driven Executive Assistant, independently support our Founders / CEOs. Dive deep into organizing and supervising appointments, prioritizing effectively in relevant scenarios. Your intuition plays a pivotal role in ensuring our Founders / CEOs have all they need to drive the business forward.
3. Engage & Represent: Act as the extended arm, eye, and ear of the Founders / CEOs. This role isn't just about assisting; it's about embodying the ethos and vision of our leadership, acting as a touchpoint for all employees, clients, and stakeholders. Your ability to relate, resonate, and respond is key to ensuring continuity and cohesiveness within our organization.
4. Facilitate & Foster: Dive into the realm of Administrative & Office Management Support. This isn't your typical desk job; it's an opportunity to be at the heart of ALAIKA Connect's major events. Be the force behind organizing our signature global executive events, gathering industry leaders and luminaries. Your meticulous planning and coordination will also shine through our monthly and quarterly team & client gatherings. Every event is a testament to our commitment to excellence, and you play a pivotal role in making them a reality.

Your profile:

You are wholehearted about your life, your career, and your relationships and that is how you act. Consistently.

1. Foundation of Success: Your academic pursuits lay a solid groundwork for your professional journey, or you have built your career up outside of academia and have an impressive track record of success. Previous experience as an executive assistant is a must.
2. Startup-Ready: Experience in fast-paced, high-growth environment is a strong plus – you are comfortable with change, act with urgency and thrive in a dynamic setting.
3. Communication Maestro: Your proficiency in English & German, both in speech and writing (min. C1 level), makes you an excellent communicator.
4. Tech-Savvy: Strong familiarity with Windows and MS Office Suite, especially Outlook, is expected. Navigate these platforms with finesse. In addition, experience in SAP, Greenhouse and Personio is an advantage.
5. Detail-Driven: Your administrative, organizational, and problem-solving abilities are unmatched. Working in a dynamic, deadline-centric environment, your attention to detail, flexibility, and resilience are your superpowers.
6. Confidentiality Guardian: Handling sensitive and confidential data is second nature to you. Trust is your middle name.
7. Global Connector: Your knack for building and solidifying relationships knows no boundaries. You are easily able to identify and speak with the right people to support your tasks.
8. Finance Affinity: A background in finance or experience working with finance-related processes (e.g. handling receipts and documentation in SAP) is beneficial.

What’s in it for you:

Our employees are our most precious asset, and we are committed to providing a unique employee experience. We offer multiple opportunities to create your path and build a global career at the highest levels following your interests.

1. Competitive Rewards: Benefit from a highly competitive salary and attractive bonus structure or attractive real stock options, allowing you to directly benefit from our collective success.
2. Work with the best & build your network: Work with leading practitioners (up to C-Level) of Fortune 500 companies who solve the most pressing challenges within the Financial Services industry globally, focusing on Strategic Transformation and our three core domains: Cybersecurity, Data Analytics & AI, and ESG/Climate Tech.
3. Build and co-invest in Financial Services Tech-Companies: with leading global entrepreneurs and investors at a later stage.
4. Unmatched Growth Potential: Immerse yourself in an exhilarating start-up atmosphere where rapid personal and professional growth is not just encouraged but guaranteed and expected.
5. Development budget & training: Whatever you need and want to learn, we connect you to the leading specialist in their fields, send you to the leading conferences across the globe, and make sure you get the best learning opportunities to guarantee you an exponential professional and personal learning curve.
6. Health and Wellbeing: Your health and fitness matter to us. We provide a premium EGYM Wellpass membership with access to 10,000+ sports and wellness offerings, both locally and online.
7. Company Events: Dive into our culture with exceptional team-building activities, from Oktoberfest celebrations and Floßfahrt adventures on the Isar to festive Christmas parties, regular dinners and lunches, and much more.
8. Top office & equipment: in Munich Werksviertel, Frankfurt am Main and Barcelona, more to come ;)

Are you excited about advising clients, building innovative solutions, and investing in the global Financial Services industry?

We invite you to apply directly with your CV (including transcripts & references).

Equal Opportunities for all:

Our team spirit celebrates diversity. We want you to be your true “you” and offer everyone an open culture and safe space with equal chances and opportunities.