Executive Assistant

Mercedes-Benz Mobility AG; Valencia; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

Mercedes-Benz Mobility AG is seeking an Executive Business Support professional in Valencia. This role focuses on managing the Director's schedule, collaborating with various stakeholders, and supporting internal communication. Ideal candidates will have significant experience in administrative support, fluent English, and a Certificate in Business Administration.

Servicios

30 paid days off annually plus 2 company holidays

Employee discounts on Mercedes-Benz products

Flexible working hours

Company-paid meal tickets

Dynamic and young work environment

Comprehensive learning opportunities

Free shuttle from Plaza Castilla

Formación

• Minimum 5 years in similar roles supporting management.
• Fluency in English required; Spanish and/or German advantageous.

Responsabilidades

• Manage the Director's calendar and organize meetings.
• Coordinate travel arrangements and resolve travel incidents.
• Prepare reports, presentations, and assist with administrative tasks.

Conocimientos

Organized

Proactive

Detail-oriented

Communicative

Educación

Higher Education Certificate in Business Administration

Herramientas

MS Office

Microsoft Teams

Descripción del empleo

About the Company - The Mercedes-Benz Group AG is one of the most successful automotive companies in the world. With divisions including Mercedes-Benz AG, Mercedes-Benz Cars, Mercedes-Benz Vans, and Mercedes-Benz Mobility AG (MBM), it is a leading supplier of premium passenger cars, vans, and related services.

Within Mercedes-Benz Mobility, the MBM Operations & Credit Operations function manages financing and leasing businesses across European markets and at Hub Europe Madrid, leading transformation initiatives to enhance customer experience and efficiency. The Director for Operations Europe & Hub is based in Madrid at Mercedes-Benz Group Services Madrid, overseeing related teams.

The Role - The primary responsibility is to manage and coordinate the agenda of the Director MBM Operations Europe, including organizing meetings, events, travel, and preparing necessary documents and information for smooth operations.

Main Responsibilities

• Organize and coordinate meetings and videoconferences with internal and external stakeholders, including other MB Group units.
• Manage the Director's calendar proactively to optimize time and meeting schedules.
• Follow up on issues related to the Operations Director's responsibilities.
• Coordinate travel arrangements, including bookings, tickets, and itinerary management, and resolve any travel-related incidents.
• Assist other Senior Managers with specific topics as needed.
• Act as a facilitator for the Operations Director, supporting daily workload and staff relations.
• Systematically file documents electronically.
• Create reports, letters, emails, presentations, and perform various administrative tasks.
• Manage expense reports and travel reimbursements.
• Procure office supplies for the General Management.
• Support Management Meetings and draft minutes.
• Manage parking spaces and oversee their renovation.
• Review and manage the Operations Director's emails and internal communications.
• Handle purchasing and invoicing for goods and services for General Management and related departments, including monthly PRs.

Executive Business Support

• Prepare the Director for meetings by gathering information, reviewing and updating presentations, and coordinating with stakeholders.
• Develop and maintain PowerPoint presentations.

Internal Communication

• Support internal communication efforts, including newsletters and staff events, acting as a backup in this area.
• Assist in organizing internal events.
• Coordinate CSR activities, including donations and 'day of caring', in collaboration with other departments.

Qualifications

Education: Higher Education Certificate in Business Administration or related field.

Languages: Fluent English required; Spanish and/or German skills are advantageous. Additional European languages are a plus.

Experience: Minimum 5 years in similar roles supporting management, preferably in the financial or automotive sectors.

Knowledge: MS Office, Microsoft Teams.

Personal Skills: Organized, proactive, detail-oriented, autonomous, adaptable, flexible, communicative, and discreet.

What We Offer

• 30 paid days off annually plus 2 company holidays.
• Dynamic and young work environment.
• Employee discounts on Mercedes-Benz products.
• Company-paid meal tickets.
• Flexible benefits including health insurance, transportation, and childcare.
• Flexible working hours.
• Comprehensive learning opportunities throughout the year.
• Hybrid work model (60% remote after adaptation).
• Free shuttle from Plaza Castilla.