Executive Assistant

Iron Mountain; España; Presencial; EUR 30.000 - 60.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a motivated Executive Assistant to support the VP & GM Data Centers for 8 months. This role involves heavy calendar management, travel arrangements, and project coordination within a dynamic international environment. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive attitude. Join a fast-growing organization that values confidentiality and teamwork, offering a competitive salary and flexible work options. This is a fantastic opportunity to contribute to a leading provider of data center services while enhancing your professional skills.

Servicios

Nice work environment

Competitive salary package

Work from home or office

Pension scheme participation

Collective health insurance

Formación

• 5+ years of experience supporting executives in a fast-paced environment.
• Exceptional communication skills and proficiency in Google Suite.

Responsabilidades

• Manage calendars, schedule meetings, and arrange international travel.
• Provide administrative support, including drafting presentations and expense reports.

Conocimientos

Calendar Management

Administrative Support

Project Coordination

Event Planning

Communication Skills

Organizational Skills

Problem-Solving Skills

Detail-Oriented

Google Suite

Interpersonal Skills

Educación

Bachelor’s Degree

Herramientas

Google Suite

Descripción del empleo

Executive Assistant – Iron Mountain Data Centers – Location : Spain (Maternity Cover, 8 Month Contract)

About Iron Mountain Data Centers

Iron Mountain Data Centers, a division of Iron Mountain Incorporated, is a leading provider of wholesale data center and colocation services. The company’s national portfolio of underground and purpose-built data centers addresses the exacting requirements of highly regulated organizations such as Federal Government agencies, Fortune 1000 enterprises, healthcare and life sciences organizations, financial services companies and cloud services providers. Iron Mountain data center services include dedicated data centers, private data center suites, secure cages, individual cabinets, helping hands remote support, and carrier-neutral network services. For more than 30 years, discerning colocation customers continue to choose Iron Mountain data center services for the company’s proven track record, successful relationships, maximum efficiency, predictable results and established reputation as the safe choice.

The Iron Mountain Data Center Management Team is seeking a highly motivated Executive Assistant to join our team for 8 months, as a maternity cover position. For this period, you will become part of our dynamic fast-growing international organization. The successful candidate will provide administrative and project support to the VP & GM Data Centers of EMEA & APAC.

This position is focused on heavy calendar management, meeting logistics, international travel, communications with the Management Team and key stakeholders, and overall commitment to making the executive as effective as possible. Confidentiality is critical and a positive attitude is a must.

Key Responsibilities

• Calendar Management: Schedule, reschedule, and coordinate internal and external meetings. Ensure the executive has all necessary documents and pre-reads before each meeting.
• Administrative Support: Arrange and manage international travel, submit expense reports, draft presentations, and facilitate document signing by the executive.
• Project Coordination: Track deadlines within the Management Team and ensure all requests, updates, and changes are well communicated.
• Event Planning: Organize Management Team offsites, including logistics and team-building activities.
• Collaboration: Work closely with other Executive Assistants to provide necessary support and information upon request.
• Exceptional organizational and problem-solving skills.
• Strong team player with a collaborative mindset.
• Extremely detail-oriented and thorough in execution.
• Self-directed and proactive, able to work independently with a sense of urgency.
• Trustworthy and discreet, capable of handling confidential information maturely.
• Excellent communication skills (verbal and written)—clear, concise, and able to engage effectively with all levels of the organization, as well as external customers and partners.
• Strong ability to prioritize and manage multiple tasks efficiently.
• Advanced proficiency in Google Suite.
• Flexible and quick learner, skilled at building authentic relationships.

Who are you: As an EA you have:

• A Bachelor’s degree (minimum) and at least 5 years of experience supporting executives.
• High proficiency in Google Suite.
• Extensive experience in preparing administrative presentations.
• Excellent written and verbal communication skills in English.
• Strong ability to stay focused, efficient, and manage multiple priorities.
• Exceptional interpersonal skills and sound judgment.
• A proven ability to work independently and accomplish tasks effectively.
• The ability to communicate confidently with employees at all levels and external contacts.
• Experience working in an international, fast-paced environment.

What we offer:

• A nice work environment in a dynamic, international, fast-growing organization.
• Competitive salary package.
• Work from home or our office in Madrid.
• Good secondary working conditions, including participation in a pension scheme and collective health insurance.

Compliance Obligations:

It is the responsibility of every Iron Mountain employee:

• to comply with all applicable laws, rules, regulations, and company policies;
• to exhibit ethical behavior in accordance with our Code of Ethics and Business Conduct;
• to complete required training within the allotted time frame.