Executive Assistant

Timup; Málaga; Presencial; EUR 35.000 - 55.000; Jornada completa

Descripción de la vacante

A prominent fund of funds in the Venture Capital sector is looking for a Personal and Executive Assistant to support two Managing Partners in Barcelona. The role requires managing schedules, organizing travel, and handling various administrative tasks while maintaining discretion and strong communication skills. Candidates should have at least 6 years of experience and proficiency in English and Spanish.

Servicios

Nice office in Barcelona

Formación

• Minimum of 6 years experience as a personal and executive assistant.
• Proficiency in English and Spanish.
• Experience working in an international environment.

Responsabilidades

• Managing diaries and organizing meetings.
• Booking travel, transport, and accommodation.
• Assisting with ad hoc projects and preparing reports.

Conocimientos

Communication

Organizational Skills

Flexibility

Proactivity

Interpersonal Skills

Ability to Multitask

Discretion and Trustworthiness

Descripción del empleo

Our client, a fund of funds focused on Venture Capital investing in top-tier firms worldwide, is seeking a Personal and Executive Assistant to support two Managing Partners.

Working closely with the Managing Partners, her / his main responsibilities will include :

Responsibilities :

• Managing diaries and organizing meetings and appointments.
• Booking and arranging travel, transport, and accommodation (Europe, U.S., Asia, etc.).
• Assisting with various ad hoc projects (such as event organization, proofreading, creating presentations for meetings, preparing for interviews).
• Typing, compiling, and preparing reports, presentations, and correspondence.
• Screening phone calls, inquiries, and requests, and handling them appropriately.
• Liaising with clients, suppliers, and staff when necessary.
• Organizing private affairs of the manager.
• Maintaining discretion and trustworthiness.
• Demonstrating tact and diplomacy.
• Exhibiting flexibility and adaptability.
• Possessing good oral and written communication skills.
• Having excellent interpersonal skills.
• Demonstrating organizational skills and the ability to multitask.
• Being proactive and taking initiative.
• Having knowledge of standard software packages and the ability to learn company-specific software if required.
• Ability to work under pressure and meet tight deadlines.
• Flexibility and adaptability to handle various tasks.

Requirements :

• Proficiency in English and Spanish.
• Minimum of 6 years experience as a personal and executive assistant.
• Availability to coordinate urgent tasks.
• Experience working in an international environment.

Offer :

• A nice office in Barcelona with a pleasant environment.

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