Executive Assistant

Franklin Templeton; Madrid; Presencial; EUR 30.000 - 60.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a dynamic Executive Assistant to support strategic initiatives in Madrid. This pivotal role involves providing essential administrative support to senior leadership, managing calendars, coordinating travel, and ensuring smooth office operations. The ideal candidate will thrive in a fast-paced environment, leveraging their exceptional organizational and communication skills. Join a forward-thinking company that values diversity and offers a supportive culture, where your contributions will drive meaningful outcomes for clients globally. Embrace this opportunity to enhance your professional growth in a collaborative and inclusive setting.

Servicios

Flexible working arrangements

Employee wellbeing programs

Diversity and inclusion initiatives

Career development resources

Formación

• Significant administrative experience supporting senior management.
• Degree in Business Administration or similar, or Administrative Certification preferred.

Responsabilidades

• Assist in executing the regional strategic plan and support senior leadership.
• Manage team calendars, coordinate travel, and handle expense reporting.

Conocimientos

Time Management

Microsoft Office

Organizational Skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Calendar Management

Microsoft PowerPoint

Microsoft Excel

Administrative Experience

Google Suite

Educación

Degree in Business Administration

Administrative Certification

Herramientas

Microsoft Office Suite

SharePoint

Descripción del empleo

At Franklin Templeton, we are advancing our industry by developing innovative ways to help our clients achieve their investment goals. Our dynamic and diversified firm spans asset management, wealth management, and fintech, offering many avenues to support investors. Our talented teams worldwide bring broad and unique expertise. From our inclusive and flexible culture to our global business, we provide opportunities to help you reach your potential while helping our clients reach theirs.

Join us in delivering better outcomes for our clients around the world!

What is the opportunity

We are seeking a dynamic Executive Assistant to join the Franklin Templeton IAS team in Madrid. This pivotal role involves supporting the regional strategic plan and providing essential administrative support to ensure smooth office operations. Collaborating closely with senior leadership across Iberia and Latin America, you will play a crucial role in driving the business forward, offering full support behind the scenes.

Responsibilities of an Executive Assistant

1. Strategic Support: Assist in executing the regional strategic plan, work closely with Senior Leaders, understand the business landscape, contribute to high-level discussions, manage department budgets, document meeting minutes, and support internal/external communications.
2. Diary & Travel Management: Manage team calendars, prepare for meetings, coordinate domestic and international travel, and handle expense reporting.
3. Executive & Administrative Assistance: Provide top-tier administrative support including calendar management, meeting coordination, office supplies, email correspondence, and acting as liaison with internal and external contacts. Handle tasks like invoice processing, expense reports, HR requests, IT needs, legal document signings, and departmental event planning. Create professional documents and presentations.
4. Office Operations & Support: Greet visitors, support office requirements, analyze data for projects, collaborate with business units, coordinate with building management, and oversee accounts payable processes.

Ideal Qualifications, Skills, and Experience

1. Significant administrative experience supporting senior management.
2. Degree in Business Administration or similar, or Administrative Certification preferred.
3. Experience in finance or a corporate environment is highly desirable.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and SharePoint.
5. Exceptional relationship-building and communication skills, both written and verbal.
6. Strong organizational skills, attention to detail, and ability to prioritize multiple tasks.
7. Discretion and trustworthiness in handling confidential information.
8. Adaptability, resilience, problem-solving skills, and ability to work under pressure.

Our Culture and Benefits

Experience our welcoming culture and reach your professional and personal potential! We value diversity and foster an inclusive environment where everyone feels safe to share opinions, driving innovation and better client outcomes. We support your career and personal development with various tools, resources, and learning opportunities.

We prioritize employee wellbeing and offer benefits tailored to individual needs, supporting physical and mental health, work-life balance, family care, and community involvement. Learn more about our benefits, noting they may vary by country and employment type.

Franklin Templeton is an Equal Opportunity Employer. We evaluate all applicants without regard to protected characteristics and support flexible working arrangements. If you require accommodations during the application process, please contact us via email.

Key Skills

Time Management, Microsoft Office, Organizational Skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Google Suite