Executive Assistant

Mercedes-Benz Mobility AG; Comunidad Valenciana; Híbrido; EUR 30.000 - 60.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a dynamic Executive Assistant to support the Operations Director in a vibrant environment. This role involves organizing meetings, coordinating travel, and managing communications to ensure smooth operations. The ideal candidate will have a strong background in administration, excellent organizational skills, and the ability to work autonomously. Join a forward-thinking company that values flexibility and offers a hybrid work model, allowing you to balance remote and on-site work. With generous paid time off and employee discounts, this opportunity is perfect for those looking to thrive in a supportive and innovative workplace.

Servicios

30 annual days paid-time-off

Employee discounts for Mercedes-Benz products

Flexible Retribution (Health insurance, Transportation, and Childcare)

Flexible start and end times

Free shuttle bus departing from Plaza Castilla

Formación

• 5+ years of experience in management support roles, preferably in finance or automotive.
• Fluent in English; Spanish and/or German skills are advantageous.

Responsabilidades

• Organize and coordinate meetings, travel, and events for the Operations Director.
• Prepare documents, reports, and presentations for management.

Conocimientos

Organization and planning

Proactivity

Attention to detail

Communication skills

Confidentiality

Educación

Certificate of Higher Education in Business Administration

Herramientas

MS Office

Microsoft Teams

Descripción del empleo

About the Company - The Mercedes-Benz Group AG is one of the most successful automotive companies in the world. With Mercedes-Benz AG and the divisions Mercedes-Benz Cars, Mercedes-Benz Vans and Mercedes-Benz Mobility AG (MBM), the vehicle manufacturer is one of the largest and most successful suppliers of premium passenger cars, vans and related services.

Within Mercedes-Benz Mobility, the MBM Operations & Credit Operations function is responsible for the day-to-day run of financing/leasing business in the European markets and at Hub Europe Madrid, as well as leading the transformation activities to further improve customer experience and efficiency. The Director for Operations Europe & Hub is located in Madrid at Mercedes-Benz Group Services Madrid, together with the related teams.

The role - The main task of the position is to ensure proper management and coordination of the agenda of the Director MBM Operations Europe, organizing meetings, events, travel or other attendance forums, as well as preparing the documents and information necessary to ensure their correct functioning.

Main accountabilities

Organization and coordination:

• Organization and coordination of meetings and videoconferences: internal and external meetings and with other business units within the MB Group, e.g. markets and HQ.
• Proactively manage the calendar to ensure effective use of time and meeting cadence.
• Follow-up of all issues directly related to the responsibility of the Operations Director.
• Travel agent for the Management. Coordination of trips and making the corresponding request. Issue tickets, bookings, contacting those involved to organize the agenda, solve any incidents that may occur during the trip, etc.
• Assistance to other Senior Managers, if required, in order to coordinate other specific topics.
• Act as a facilitator for the Operations Director in the daily workload and the relationship with the staff.
• Responsibility to file documents electronically in a systematic way.

Administrative accountabilities:

• Reports creation, letters, emails, presentations and various administrative tasks.
• Expense reports and reimbursement of travel expenses.
• Purchase of office supplies for General Management.
• Assistance to Management Meetings and drafting of minutes.
• Management and renovation of parking spaces.
• Review and management of Operations Directors emails when necessary, as well as sending internal communications on his behalf.
• Process of purchasing and invoicing of goods and services for General Management and some General Services of the company. Control the invoicing and carry out the monthly PRs.

Executive business support

• Prepare the Director Operations for relevant meetings by collecting information, reviewing presentations, preparing presentations or aligning with relevant stakeholders upfront.
• Prepare relevant presentations in PowerPoint and keep them updated.

Internal Communication:

• Support for Internal Communication and act as a backup for the area by sending newsletters, communications, supporting Staff Meeting events, etc.
• Support for the organization of internal events.
• Coordinate and support Corporate Social Responsibility activities. Actions to carry out, donations, day of caring. Organization and implementation of all these activities in close cooperation with other business areas.

Qualification

Education:

Certificate of Higher Education in Business Administration or related studies.

Language:

Fluent English is necessary, Spanish language and/or German language skills are of advantage; additional European languages are a plus.

Experience:

At least 5 years’ experience performing similar functions by assisting management positions. Valuable experience in the financial and/or automotive sector.

Specific Knowledge:

• MS Office.
• Microsoft Teams.

Personal Skills:

• Organization and planning.
• Proactivity.
• Attention to detail.
• Autonomy.
• Adaptability.
• Flexibility.
• Communication skills.
• Confidentiality.

What do we offer?

• 30 annual days paid-time-off + 2 Company Bank Holidays.
• Young and dynamic environment.
• Employee discounts for Mercedes-Benz products.
• Tickets-Restaurant paid by the Company.
• Flexible Retribution (Health insurance, Transportation, and Childcare).
• Flexible start and end times.
• A huge learning path throughout the year.
• Hybrid work model - 60% (after an adaptation period) where you will be able to combine telecommuting and on-site work.
• Free shuttle bus departing from Plaza Castilla.