Executive Assistant

Pfizer, S.A. de C.V; Algete; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

Una importante empresa farmacéutica en Madrid busca un Asistente Administrativo para apoyar a los líderes empresariales. Las responsabilidades incluyen la gestión de documentos, la organización de reuniones y la implementación de mejoras de proceso. Se requiere diploma de secundaria y al menos 6 años de experiencia. Se valorará el conocimiento en la industria farmacéutica y la capacidad de trabajar con información confidencial.

Servicios

Cultura inclusiva

Flexibilidad laboral

Oportunidades de desarrollo profesional

Formación

• Mínimo 6 años de experiencia en un rol administrativo.
• Capacidad para manejar documentos confidenciales de manera efectiva.
• Altamente competente en Microsoft PowerPoint, Excel y Word.

Responsabilidades

• Proporcionar soporte administrativo integral a líderes empresariales.
• Organizar documentación y mantener un inventario de archivos.
• Implementar mejoras de procesos para tareas administrativas.

Conocimientos

Planificación y organización

Comunicación efectiva

Atención al detalle

Manejo de documentos confidenciales

Educación

Diploma de secundaria o GED

Herramientas

Microsoft Office Suite

Descripción del empleo

Se valorarán las candidaturas que puedan aportar certificados oficiales de discapacidad.

Las únicas localizaciones disponibles para nuevos empleados serán Madrid, y Barcelona de forma excepcional para algunas funciones específicas.

Use Your Power for Purpose

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication.

What You Will Achieve

In this role, you will:

• Provide comprehensive administrative support to business leaders, including managing records, verifying data, responding to emails, and scheduling meetings.
• Serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
• Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
• Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
• Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.
• Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities.
• Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
• Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development.
• Lead others, monitor resources, provide input on performance assessments, and apply expertise to achieve broad objectives.
• Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects.

Here Is What You Need (Minimum Requirements)

• High School Diploma or GED with at least 6 years of experience
• Demonstrated planning and organizing skills
• Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
• Excellent attention to detail and interpersonal skills
• Ability to work with confidential documents and information
• Strong communication and collaboration skills
• Ability to carry out all office functions proficiently and complete quality work on a timely basis

Bonus Points If You Have (Preferred Requirements)

• Prior experience as an Administrative Assistant supporting executive leadership in a global organization
• Knowledge of the pharmaceutical industry and healthcare environment
• Experience in training others and providing guidance to the team
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Proactive approach to work and the ability to initiate follow-up actions

Purpose

Breakthroughs that change patients' lives... At Pfizer we are a patient-centric company, guided by our four values: courage, joy, equity, and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.

Digital Transformation Strategy

One bold way we are achieving our purpose is through our company-wide digital transformation strategy. We are leading the way in adopting new data, modelling, and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.

Flexibility

We aim to create a trusting, flexible workplace culture which encourages employees to achieve work-life harmony, attracts talent, and enables everyone to be their best working self. Let’s start the conversation!

Equal Employment Opportunity

We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms – allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports, and empowers our employees.

Disability Inclusion

Our mission is unleashing the power of all our people, and we are proud to be a disability-inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here!

Se valorarán las candidaturas que puedan aportar certificados oficiales de discapacidad. Las únicas localizaciones disponibles para nuevos empleados serán Madrid, y Barcelona de forma excepcional para algunas funciones específicas.