Executive Administrative Assistant / Asistente Administrativo Ejecutivo

Un Mejor Empleo; Madrid; A distancia; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading company is seeking a proactive Executive Administrative Assistant to support its leadership team in a dynamic remote environment. The ideal candidate will handle a variety of administrative and project-related responsibilities with professionalism and discretion, ensuring smooth operations across the firm.

Formación

• 3-5 years experience in administrative or executive assistant roles.
• Proficient in Microsoft Office and Google Workspace.
• Ability to work independently and manage tasks remotely.

Responsabilidades

• Provide high-level administrative support to executives and team leaders.
• Manage calendars, schedule meetings, and coordinate virtual events.
• Organize and maintain digital files and internal documentation.

Conocimientos

Organizational skills

Time management

Written communication

Verbal communication

Tech-savvy

Educación

Associate's or Bachelor's degree in Business Administration, Communications, Architecture or related field

Herramientas

Microsoft Office

Google Workspace

Descripción del empleo

Position Title : Executive Administrative Assistant

Location : Remote

Employment Type : Full-Time

Experience Level : 3-5 Years

Company : Teamficient - www.teamficient.com

Salary Range : $800 - $1000 (Negotiable for highly experienced candidates)

Work Schedule :

Time Range : Between 7 AM – 7 PM CST

Working Hours : 9 hours per day (8 working hours + 1-hour break)

Job Overview :

We are seeking a proactive and highly organized Executive Administrative Assistant to support our leadership team and ensure smooth operations across the firm. This role is ideal for someone who thrives in a dynamic, creative environment and can handle a variety of administrative and project-related responsibilities with professionalism and discretion.

Key Responsibilities :

Provide high-level administrative support to executives and team leaders.

Manage calendars, schedule meetings, and coordinate virtual events or appointments.

Organize and maintain digital files, reports, and internal documentation.

Prepare presentations, correspondence, and reports with attention to detail.

Support internal communication and assist with project coordination.

Handle confidential information with discretion and professionalism.

Collaborate with team members and departments to ensure timely completion of tasks.

Prioritize workload and manage deadlines independently in a remote setting.

Requirements :

Experience in administrative or executive assistant roles.

Strong proficiency in Microsoft Office and Google Workspace.

Excellent organizational and time management skills.

Attention to detail and accuracy in handling documents and data.

Strong written and verbal communication skills (English C1–C2 required).

Ability to work independently and manage tasks remotely.

Tech-savvy with the ability to learn new systems quickly.

Preferred Qualifications :

Associate’s or Bachelor’s degree in Business Administration, Communications, Architecture or related field.

Familiarity with architectural terminology and processes is preferred.

System Requirements :

Operating System : Windows 11 Professional (not Home)

Memory : 16 GB RAM

Storage : 256 / 512 GB Solid State Drive (SSD)

Recommended Devices :

Standard User :

Dell Latitude 5450

Dell Latitude 5450 | Dell USA

Power User :

Dell Latitude 7450 2-in-1

This is a long-term opportunity with an amazing team that will support you in your work-from-home career!

Excelente