Executive Administrative Assistant

Medtronic; Madrid; Presencial; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a proactive Executive Administrative Assistant to support two Vice Presidents in their Global Communications and Corporate Marketing team. This role involves managing schedules, communications, and providing comprehensive administrative support, ensuring smooth operations and effective coordination across teams. The ideal candidate will have over five years of experience in an administrative role, excellent communication skills, and proficiency in Microsoft Office. Join a forward-thinking organization that champions healthcare access and equity, and play a vital role in their mission while enjoying a supportive work environment.

Formación

• 5+ years in administrative or executive support roles.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office and digital tools.

Responsabilidades

• Manage schedules and communications for Vice Presidents.
• Provide comprehensive administrative support.
• Coordinate meetings and special projects as needed.

Conocimientos

Administrative Support

Communication Skills

Time Management

Proficiency in Microsoft Office

Fluent in English

Working Knowledge of Spanish

Working Knowledge of French

Organizational Skills

Educación

High School Diploma

Herramientas

Microsoft Office

Descripción del empleo

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Medtronic’s Global Communications and Corporate Marketing Function (GCCM) is responsible for leading enterprise actions and enablement that build, elevate, and protect our reputation and brand value. As an important member of the GCCM team, you will help deliver on our strategic priorities.

In this exciting role as an Executive Administrative Assistant, you will have responsibility for the day-to-day administrative support of two Vice Presidents on the GCCM Leadership Team. This role reports to Vice President of International Communications and is expected to be located in Madrid, Spain. No business travel is required.

Responsibilities may include the following and other duties may be assigned:

• Act as the main liaison and communication bridge for the Vice Presidents, ensuring effective coordination across teams and with internal and external stakeholders.
• Manage the Vice President’s schedules, communications, travel arrangements, and information flow, using sound judgment to prioritize tasks.
• Provide comprehensive administrative and operational support, including meeting and event coordination, expense processing, and purchase order submissions.
• Prepare and manage meeting materials such as agendas, minutes, and action tracking, ensuring clarity, completeness, and timely follow-up.
• Support HR processes including onboarding coordination, maintaining confidential records, and updating team documentation and resources.
• Organize recurring and ad hoc meetings and events, handling logistics such as venue booking, catering, and presentation materials.
• Coordinate special projects and additional tasks as needed, ensuring timely delivery and alignment with strategic objectives.

Required Knowledge and Experience:

• Proven experience (5+ years) in an administrative or executive support role.
• High School Diploma required.
• Fluent in English (spoken and written), with working knowledge of Spanish and/or French.
• Strong verbal and written communication skills, with the ability to interact effectively at all levels.
• Proficient in Microsoft Office and confident using digital tools to support daily operations.
• Highly organized, with excellent time management skills and the ability to handle confidential information with discretion.
• Proactive, adaptable, and resilient under pressure, with a positive attitude.

Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.