Executive Admin IDM - Finance

Pfizer, S.A. de C.V; Madrid; Presencial; EUR 30.000 - 60.000; Jornada completa

Descripción de la vacante

An established industry player is seeking a proactive and organized individual to join their finance team in Madrid. This role involves providing high-level administrative support to senior managers, ensuring efficient workflow and communication. Ideal candidates will possess strong secretarial skills, proficiency in Microsoft Office, and a collaborative spirit. By fostering a flexible and inclusive workplace, the company is committed to empowering its employees while driving impactful changes in patient care. If you thrive in dynamic environments and are eager to contribute to meaningful projects, this opportunity is perfect for you.

Formación

• Minimum of three years secretarial experience required.
• Excellent planning and organizing skills essential.
• Proficiency in Microsoft Office is crucial.

Responsabilidades

• Plan and prioritize administrative support for managers.
• Act as first point of contact for queries.
• Coordinate meetings and travel arrangements.

Conocimientos

Secretarial Experience

Planning and Organizing

Communication Skills

Microsoft Office Suite

Collaboration Skills

Time Management

Adaptability

Herramientas

Microsoft PowerPoint

Microsoft Teams

Microsoft Excel

WebEx

Descripción del empleo

We’re in relentless pursuit of breakthroughs that change patients’ lives. We innovate every day to make the world a healthier place.

To fully realize Pfizer’s purpose – Breakthroughs that change patients’ lives – we have established a clear set of expectations regarding “what” we need to achieve for patients and “how” we will go about achieving those goals.

At Pfizer, our financial and operational experts shape our path to greatness. Our Finance team ensures our enterprise thrives with unwavering commitment and meticulous attention to detail while our Global Business Services team turns fragmented, complex, and intricate operational services into seamlessly centralized, simplified, and standardized systems.

Pfizer offers competitive compensation and benefits programs designed to meet the diverse needs of our colleagues.

This role will support the IDM Business Finance Vice President, as well as the Spain Finance Lead and the Western Cluster Finance Lead and their respective teams. This role will also have an active role in supporting finance IDM activities and initiatives.

A minimum of three years secretarial senior experience is required.

The role requires a self-motivated, pro-active individual who can adapt in an ever-changing environment. You will need to have excellent communication skills, be highly organized, efficient, and work to a consistently high standard. A good working knowledge of Microsoft PowerPoint, Teams, and Excel is essential. You will also need to be an excellent team player and flexible in your approach, as this role will involve collaboration with other Assistants to ensure coverage for holiday and sickness.

Core functions of the role :

• Plan, organize and prioritize administrative support workload for the Managers and the team on a daily basis, ensuring work is evenly allocated across support staff.
• Act as a first point of contact for both internal and external people, ensuring queries are dealt with effectively.
• Act as the first point of contact for all administrative queries.
• Schedule and plan meetings, inviting appropriate internal / external individuals as directed.
• Coordinate arrangements for internal and external meetings and conferences, including travel arrangements for attendees, adhering to general requirements and cost constraints.
• Coordinate agendas for the FD´s on a daily basis and collaborate with other assistants in Finance, IDM & International region, as well as with the Biopharma Finance Lead Office & Project coordinator to ensure efficient workflow and task coordination.
• Arrange flights and hotel reservations with PT&E and local travel agencies, and manage FD´s expense reports.
• Process financial / administrative information for the team.
• Support the planning, coordination, and execution of ad-hoc projects, initiatives, and events across IDM Business Finance organization (e.g., Quarterly huddles, Joy sessions, Coffee Chats).
• Manage internal communications, including maintaining updated distribution lists.
• Proactively anticipate needs / requests and take appropriate action.
• Identify issues / conflicts and implement suitable solutions impacting work completion.
• Periodically check Spain official government notifications and inform responsible colleagues.

Qualifications - Skills Required

• A minimum of three years secretarial / administrative experience working at a senior level is required.
• Excellent planning and organizing skills.
• Ability to prioritize work and deliver projects on time with high quality while facing multiple distractions.
• Proficiency in electronic management of records, communications, planning, time management, and follow-up.
• Knowledge of and proficiency with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint), WebEx.
• Willingness to learn and adopt new technologies to improve effectiveness (e.g., MS Copilot).
• Conduct all activities and decisions in accordance with Company policies & SOPs, Pfizer Values.
• Exemplify and model Pfizer Values and Core Competencies.
• Excellent collaboration skills and ability to navigate a fast-paced, highly matrixed environment.

Location

Madrid – Spain

Worker Type : LI-PFE

Purpose

Breakthroughs that change patients' lives ... At Pfizer, we are a patient-centric company, guided by our four values : courage, joy, equity, and excellence. Our breakthrough culture is dedicated to transforming millions of lives.

One bold way we are achieving our purpose is through our company-wide digital transformation strategy. We lead in adopting new data, modeling, and automated solutions to further digitize and accelerate drug discovery and development, aiming to enhance health outcomes and the patient experience.

Flexibility

We aim to create a trusting, flexible workplace culture that encourages employees to achieve work-life harmony, attracts talent, and enables everyone to be their best self. Let’s start the conversation!

We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating diversity in all its forms – allowing us to serve as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports, and empowers our employees.

Disability Inclusion

Our mission is to unleash the power of all our people, and we are proud to be a disability-inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here!