Executive Admin & Data Coordinator (AI‑Savvy)

Discovery Land Company; Lluchmayor; Presencial; EUR 25.000 - 32.000; Jornada completa

Descripción de la vacante

Baker’s Bay Golf & Ocean Club is seeking an Administrative Assistant for the Executive Office Department. The role provides administrative support to ensure efficient operation of the Mediclinic, handling information management, data handling, organization, and communication with confidentiality.

Responsibilities include scheduling, filing, data entry, expense processing, travel arrangements, and preparing reports and presentations for executives.

Formación

• AI knowledge and Claude experience preferred.
• Proven administrative assistant experience.
• Knowledge of office management systems and procedures.
• Excellent time management and multi-tasking abilities.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Professional image and appearance.
• MS Office proficiency.
• 3–5 years of experience in the field.
• High school diploma; college degree preferred.
• Strong organization and time management.
• Excellent attention to detail.
• Independent work and discretion.

Responsabilidades

• Answer and direct phone calls promptly.
• Schedule appointments and meetings.
• Perform routine administrative duties (filing, typing, copying, scanning).
• Data entry and handling sensitive information confidentially.
• Maintain contact lists and filing systems (electronic and physical).
• Prepare memos, letters, faxes, and forms; assist with reports.
• Book travel arrangements and manage calendars.
• Process expense reports and invoices.
• Support members, staff, and visitors with professional communication.
• Take minutes and develop presentations.
• Coordinate office procedures and respond to inquiries.
• Improve administrative systems for efficiency.
• Maintain equipment and supplies inventories.

Conocimientos

AI knowledge

Administrative experience

Office management

Time management

Attention to detail

Communication skills

Organizational skills

MS Office

Calendar management

Independence

Discretion

Cross-functional collaboration

Tech-savvy

Independent work

Educación

High school diploma; college degree preferred

Herramientas

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Descripción del empleo

Baker’s Bay Golf & Ocean Club is seeking an Administrative Assistant for the Executive Office Department. The role provides administrative support to ensure efficient operation of the Mediclinic, handling information management, data handling, organization, and communication with confidentiality.

Responsibilities include scheduling, filing, data entry, expense processing, travel arrangements, and preparing reports and presentations for executives.