Event & Congress Specialist

Randstad España; Cataluña; Presencial; EUR 10.000 - 30.000; Jornada completa

Descripción de la vacante

An international organization in the healthcare and scientific field is seeking a dynamic Event & Congress Operations Coordinator to enhance their global team. This pivotal role involves overseeing the operational execution of corporate events, managing budgets, and ensuring the company's presence at major congresses is flawless. The ideal candidate will possess strong organizational and interpersonal skills, with the ability to multitask in fast-paced international settings. Join a forward-thinking company that values innovation and excellence in event management, and contribute to impactful projects that resonate on a global scale.

Formación

• 2+ years of experience in event coordination or similar roles.
• Strong communication skills and ability to work under pressure.

Responsabilidades

• Coordinate event operations including logistics, catering, and transportation.
• Manage budgets and optimize cost efficiency for events.

Conocimientos

Organizational Skills

Interpersonal Skills

Multitasking

Fluency in English

Fluency in French

Educación

Bachelor's degree in Public Relations

Bachelor's degree in Protocol

Bachelor's degree in Institutional Communication

Bachelor's degree in Tourism

Herramientas

Microsoft Office

Descripción del empleo

An international organization in the healthcare and scientific field is looking for a dynamic and detail-oriented Event & Congress Operations Coordinator to join their global team. This role plays a key part in managing corporate event operations and ensuring the company’s presence at major congresses is executed to the highest standards.

Key Responsibilities

1. Coordinate the full operational execution of assigned congresses and events (documentation, logistics, catering, transportation, accommodation, stand setup, and on-site client service).
2. Manage event budgets and compare spending with historical data to optimize cost efficiency.
3. Oversee vendor payments and verify proper allocation of expenses.
4. Represent the company at congresses, introducing corporate projects and offerings, and providing support to senior executives when required.
5. Ensure proper follow-up of new leads generated during events until handoff to the commercial team.
6. Build and update a portfolio of event sponsors and maintain strong relationships.
7. Coordinate internal teams and external partners involved in the preparation and execution of congress participation.
8. Create post-event reports, analyzing performance and ROI, and report regularly to the direct manager.
9. Provide support on additional strategic projects as assigned.

Candidate Profile

1. Bachelor's degree in Public Relations, Protocol, Institutional Communication, Tourism, or similar.
2. Minimum 2 years of experience in a similar role.
3. Advanced proficiency in Microsoft Office tools.
4. Fluency in English and French is essential; additional languages are a plus.
5. Strong organizational and interpersonal skills, with the ability to multitask and work under pressure in international environments.