EVENT ADMIN ASSISTANT (f/m/d) - dedicated to major pharma client

EGG Events; Madrid; Híbrido; EUR 30.000 - 50.000; Jornada completa

Descripción de la vacante

A leading company in events is seeking an organizational mastermind passionate about the event industry, specifically in the pharmaceutical sector. The role involves supporting project managers with administrative tasks while ensuring compliance with regulations. Candidates should have 2-5 years of relevant experience and be fluent in English and Spanish, with a strong command of Microsoft Office and Cvent.

Servicios

Lunch vouchers

Hybrid working model

Home office/tech stipend

Subsidized gym membership

Free coffee in all offices

Workation opportunities

Access to mental health support platform

Company iPhone

Formación

• 2 to 5 years of experience in the event industry required.
• Fluent in English and Spanish; German or French is a plus.
• Good understanding of event regulations within the pharmaceutical industry.

Responsabilidades

• Support project managers with administrative tasks including reporting and scheduling.
• Ensure compliance requirements are met and documented.
• Manage vendor contracts and logistics.

Conocimientos

Detail-oriented

Organized

Fluency in English

Fluency in Spanish

Knowledge of healthcare regulations

Herramientas

Microsoft Office

Cvent

Descripción del empleo

Working at egg isn’t just a job. It’s about creating compelling and inspiring experiences for our clients and their audiences.

We work hard to create the magic but also know how to have fun. It’s more than just being another cog in a faceless machine.

Bring your authentic self

At egg, we care about each other as much as we care about our customers and our business. We celebrate uniqueness and are proud of the diverse human mosaic that is egg. We’re always looking for fresh talent and friendly faces to enrich and expand our team.

Which brings us to you.

You’re passionate about events—more specifically, you’re the organizational mastermind behind the scenes. You thrive when juggling sourcing, compliance, and project admin support. You love structure, you live for Excel, and you’re the person everyone turns to when they need it done right and fast. You have deep knowledge of healthcare regulations, a sharp eye for detail, and know the German event market inside-out. Does this sound like you? Keep reading.

What you’ll be doing

In this role, you will work 100% on one of our key pharmaceutical clients

• Supporting project managers with administrative tasks including reporting, budget updates, and scheduling
• Uploading documents and data to platforms like Cvent, ensuring accuracy and adherence to client processes
• Ensuring all compliance requirements are met and correctly documented
• Maintaining and improving structured reporting tools and documentation
• Assisting with venue, travel, and resource coordination
• Maintaining and updating project folders and documentation
• Managing vendor contracts and logistics

Must haves

(We really mean it. Candidates who do not meet the following criteria will not be considered.)

• 2 to 5 years of experience, including relevant experience in the event industry
• Experience and good understanding of event regulations within the pharmaceutical and/or healthcare industry
• Excellent knowledge of Microsoft Office and digital event platforms and delegate management tools (particularly Cvent)
• Fluency in spoken and written English & Spanish
• Detail-oriented and organized
• Based in Madrid

Nice to haves

• Fluency in German or French (in addition to English and Spanish)
• Event agency experience

What we at egg bring to the table

• A dynamic and inclusive company culture where we work hard to ensure the right people are doing the right jobs. (We’re known to swap or create roles to help everyone find their career sweet spot.)
• Flexible working hours and structure (fully remote in some locations, hybrid in others).
• Salary based on experience plus performance-based annual bonus.
• Creative and brilliant colleagues.
• Attractive career opportunities, including international assignments.
• An annual gathering in some of the most beautiful locations worldwide. Past destinations include Paris, New York, Dubai, Brussels, and Marrakesh. Any ideas for 2026?

The perks:

• Lunch vouchers
• Hybrid working model
• Home office/tech stipend
• Subsidized gym membership
• Free coffee in all offices
• Workation opportunities
• Access to OpenUp, a mental health support platform
• Company iPhone

The hiring process

• Online application (You’ve swiped right)
• Initial phone/video call (We’ve swiped right, now let’s see if we have chemistry!)
• First-round interview (We like you. Now it’s time to get to know you better)
• Second-round interview (We like you a lot. Want to meet the team?)
• Offer (We’re in love. Hope you are too)

The most important bit

At egg, everyone’s ideas and perspectives are welcomed and encouraged. We’re constantly striving to do better and be better: we give regular feedback, not just top-down but also bottom-up and sideways. Accountability is key: it’s okay to make mistakes as long as we own and learn from them. People who thrive here have a deep curiosity to improve, learn, and coach others.

Our team is made up of people from diverse social and cultural backgrounds. We believe that diversity is a fundamental strength that fuels innovation, creativity, and excellence. We proudly welcome applications from all genders, including transgender and non-binary individuals, BIPOC communities, LGBTQ2S+ members, and people with visible and non-visible disabilities.

As an ESG-driven company, we actively work to positively impact our planet and society. By joining us, you become part of a progressive organization committed to ESG excellence and helping build a brighter future for everyone!