Engagement Co-Ordinator

True Search; Madrid; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

True Search is seeking an Engagement Coordinator to support Partners and Principals in search execution. This role entails managing schedules, coordinating travel, and ensuring a quality experience for clients and candidates, embodying flexibility, organization, and professionalism in a fast-paced environment. The position primarily operates from Madrid, contributing to a culture of inclusion and opportunity.

Formación

• Experience supporting senior executives in an executive search or professional services firm is a plus.
• Excellent communication skills, both orally and in writing.

Responsabilidades

• Manage scheduling, travel coordination, and document creation.
• Support partners with expense reconciliation and calendar management.

Conocimientos

Communication

Problem Solving

Organization

Business Acumen

Herramientas

Apple applications

G-Suite applications

Descripción del empleo

We are True, the fastest-growing global platform of innovative talent management products and

services. Our retained search professionals partner with high-growth, tech-enabled companies to

place the entrepreneurial leaders of tomorrow. Our clients are inventive, high-growth brands

backed by leading venture capital and private equity firms, as well as established public

organisations.

With offices in North America, EMEA, and APAC, our team of industry and functional specialists

leverage their deep networks to connect compelling companies with the world’s top talent. Since

2012, True has grown and expanded to offer a customisable platform of products and services

for developing leadership. From talent-management software, leadership assessments, and an

inclusive job platform aimed at increasing diversity in executive hiring, we are reinventing the

antiquated ways of the executive search industry and building the executive talent firm of the

future. True was founded on the belief that doing good is the pathway to doing well. Our success

is a by-product of doing the right thing—treating people right, listening to new ideas, and keeping

culture at the heart of our business. At True, building your own brand and shaping your

professional journey isn’t just an option, it’s an expectation.

about the role

The Engagement Coordinator (EC) at True Search will act as a vital team member supporting

Partners and Principals in search execution both in office and remote. The EC role is

indispensable and integral, ensuring clients and candidates receive a consistent white glove

experience, while helping to build and maintain a productive, happy, and welcoming work

An EC will be accountable for managing scheduling, interfacing with C-suite executives both

internal and external, travel coordination, document creation, database maintenance, and

expense reporting. Over the course of a search, an effective EC will function similar to a project

manager owning our client / candidate journey from start to finish.

what you’ll do

• Owns the search calendar, prioritises appointments and works directly with partners, clients, and candidates to define the search schedule
• Supports Partners with BD-related scheduling, expense reconciliation and calendar management
• Maintains Thrive database of all search-related candidate and client information
• Coordinates travel for partners and candidates- both domestic and international
• Processes expense reporting for partners and candidates

who you are

• Flexible - able to pivot at a moment’s notice, adapt and prioritise to changing environments
• Organised - process driven, obsessed with the details and accuracy- getting it right the first time
• Problem Solver - independent thinker, proactively finding solutions to overcome obstacles both simple and complex
• Professional - excellent communication skills, orally and in writing; confident and self-aware
• Business Acumen - understands the big picture; knowledge and interest in operations and strategy, holistic understanding of evolving business needs
• preferred
• Solid experience supporting Partners / Senior level executives in an executive search firm, professional services firm, or similar type of role is also a plus
• Proficient skills using Apple and G-Suite applications experience
• Proven track record of managing numerous projects and competing demands with tight deadlines and daily / weekly deliverables

True is an equal opportunity employer. We are committed to cultivating a culture where all are

welcomed, included, and given opportunity. We will ensure that individuals with disabilities are

provided reasonable accommodation to participate in the job application or interview process, to

perform crucial job functions, and to receive other benefits and privileges of employment.

Coordinator • Madrid, Community of Madrid, Spain