EHS Administrative Assistant

Vertiv Co; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading company in power solutions is looking for an EHS Administrative Assistant to oversee document management and ensure compliance with occupational safety standards in Madrid. The ideal candidate will have a background in Health and Safety, strong organizational skills, and experience with CAE platforms.

Formación

• Minimum 6 months experience in documentation coordination.
• Organized, methodical, rigorous, and resolute person.
• Driving license required.

Responsabilidades

• Ensure fast and efficient documentation management.
• Manage access to client facilities.
• Keep track of Health and Safety documentation.

Conocimientos

Organizational skills

Documentation management

Knowledge of occupational risk prevention

Advanced Excel

Educación

Degree in Health and Safety

Herramientas

CAE platforms (E-Coordina, Dokify, E-gestiona, Ctaima)

Microsoft Office

Descripción del empleo

At Vertiv, we're on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $6.9 billion in revenue, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

We are now on the lookout for an EHS Administrative Assistant to join our dynamic team in Madrid!

Job Summary :

• Administrative assistant / a with experience in CAE platform management.
• Responsible for ensuring a fast and efficient documentation management throughout different online CAE platforms.
• Manage all accesses to client sites, according to both client and legal requirements.
• Knowledge of occupational risk prevention.

What kind of work will you be doing?

• Coordination of accesses to client facilities with operations team.
• Maintain all online CAE platforms documentation up-to-date.
• Keep track of internal and external needs regarding documentation.
• Keeping all the workers Health and Safety documentation updated.
• Managing all the legal documents with the subcontractors and customers.
• Representing the Company in the Safety Coordination Activities Customer’s.
• Review of online CAE platforms and documents according to criteria established by clients.
• Support external and internal customers and subcontractor’s.
• Project status control : Start and end, employees and companies involved. H&S Plans preparation.
• Ensure proper EHS record keeping.
• Provide full responsiveness to internal & external customer.
• Attend the required trainings and meetings when held.
• Inform of required trainings and platform document coordination changes.

What do we need from you?

• Degree in Health and Safety, preferably with an Intermediate Degree a least.
• Minimum experience of 6 months in the Coordination of Business Activities requested documentation.
• Know-how of CAE platforms such us E-Coordina; Dokify; E-gestiona or Ctaima.
• Microsoft office. Excel advanced user.
• Driving license.
• We are looking for an organized, methodical, rigorous and resolute person.

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS : Safety.Integrity. Respect.Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Operational Excellence

OUR BEHAVIORS

• Act With Urgency
• Think Big and Execute
• Lead by Example
• Learn and Seek Out Development

Vertiv is an Equal Opportunity / Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to If you are interested in applying or learning more about this role, please visit the company’s career page located on Vertiv.com / Careers.

Apply directly to this job ad and take the first step towards a career with Vertiv!

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