External Workforce Assistant (Vendor Management, Administration)

D-ploy; Navarra; A distancia; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

A dynamic IT and Engineering Solutions company is seeking a resource manager to handle inquiries, manage HR records, and support onboarding processes. The role requires strong communication and organizational skills, with a focus on delivering exceptional service in a fully remote setting. Join a friendly and international team that values flexibility and professional growth.

Servicios

Flexible working conditions

Minimum of 5 weeks of vacation

Vouchers for birthdays, weddings, and newborn surprises

Fishing for Friends referral program

Opportunities for further development and professional growth

A friendly and international working environment

Formación

• At least 2+ years of relevant experience in resource management or administration.
• Fluency in English (spoken and written) is mandatory.

Responsabilidades

• Act as the first point of contact for incoming inquiries.
• Update and maintain HR records, ensuring confidentiality.
• Provide exceptional onboarding and offboarding experiences.

Conocimientos

Communication

Problem Solving

Collaboration

Organizational Skills

Herramientas

MS Office

Descripción del empleo

D-ploy is an IT and Engineering Solutions company operating throughout the EMEA region, including Switzerland, Germany, Czech Republic, Austria, the UK, and the USA.

We pride ourselves on delivering innovative and superior services and solutions to industry-leading clients. By building relationships and trusted partnerships within the IT community, we aim to optimize our customer's IT productivity and contribute to their success and value.

We are looking for engaging, flexible, and solution-oriented individuals eager to join a dynamically growing and international organization. Our focus is on creating value where IT counts. Join us!

The successful candidate will work fully remotely.

Tasks and Responsibilities

• Act as the first point of contact for incoming inquiries, providing timely and effective resolutions.
• Assist senior resource managers with daily ad hoc duties.
• Prepare business contracts and administer change of status processes (purchase orders, service work, various contracts, etc.).
• Update and maintain HR records, ensuring confidentiality and privacy.
• Provide exceptional onboarding and offboarding experiences, along with long-term adherence support.
• Communicate with clients regarding workforce administration and record change management.
• Perform data entry and record management, providing daily administrative support.
• Assist in the preparation, analysis, interpretation, and reporting of workforce metrics.

Requirements

• At least 2+ years of relevant experience in resource management, vendor management, procurement, supply chain, or administration.
• Experience in a corporate or multicultural environment is preferred.
• Knowledge of vendor management, purchase orders, service work, and general business administration.
• Proficiency in IT and advanced MS Office skills.
• Effective communication, collaboration, problem-solving skills, and a can-do attitude.
• Ability to work independently, be goal-oriented, and possess strong organizational skills.
• Flexibility to adapt to change and react constructively in a fast-paced environment.
• Fluency in English (spoken and written) is mandatory.
• Candidates must provide a criminal record extract dated within the last three months.

Additional Benefits :

• Flexible working conditions.
• Minimum of 5 weeks of vacation.
• Vouchers for birthdays, weddings, and newborn surprises.
• Fishing for Friends referral program.
• Opportunities for further development and professional growth.
• A friendly and international working environment.

Is IT in your DNA?

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