Executive Assistant To Ceo

buscojobs España; Tarragona; Presencial; EUR 35.000 - 55.000; Jornada completa

Descripción de la vacante

Un groupe multinational dans le secteur chimique recherche un Assistant Exécutif pour le CEO. Le candidat idéal aura une expérience significative dans un rôle similaire, avec des compétences en communication et en organisation. Ce poste dynamique exige une grande discrétion et la capacité d'anticiper les besoins du CEO tout en gérant des tâches variées, allant de la planification de réunions à la gestion des voyages.

Formación

• Au moins 10 ans d'expérience en tant qu'Assistant Exécutif, de préférence auprès d'un CEO.
• Compétences en gestion de projets et organisation d'événements.

Responsabilidades

• Organiser les réunions du conseil d'administration et préparer les documents nécessaires.
• Gérer l'agenda du CEO et résoudre les conflits.
• Coordonner la logistique de voyage.

Conocimientos

Communication

Gestion du temps

Proactivité

Organisation

Confidentialité

Educación

Diplôme universitaire

Diplôme ou certification PA Exécutif

Herramientas

MS Office

Descripción del empleo

Multinational group within the chemical sector, with headquarters in the province of Barcelona (Vallés Oriental), needs to incorporate an EXECUTIVE ASSISTANT TO CEO.

Reporting directly to the Group CEO, s / he provides executive assistance in a one-to-one working relationship, being responsible for providing comprehensive support and facilitating the CEO’s daily activities. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Main responsibilities :

• Organize board of directors meetings and prepare materials (travel arrangements, meals, proofread minutes, presentations).
• Manage the CEO's agenda, prioritizing inquiries and requests, troubleshooting conflicts, and making judgments and recommendations for smooth daily operations.
• Schedule meetings, teleconferences, and video conferences across different time zones.
• Coordinate travel logistics, including working with travel agencies and hotels, managing itineraries, expenses, and related documentation.
• Provide hospitality to guests of the CEO and help create a welcoming environment.
• Prepare electronic files and proofread documents for spelling and grammar accuracy.
• Handle social responsibility tasks such as donations and NGO collaborations.

Requirements :

• University degree; an Executive PA diploma or certification is a plus.
• At least 10 years of experience as an Executive Assistant, preferably supporting a CEO.

Personal capabilities :

• Strong verbal and written communication skills.
• High level of integrity and discretion in handling confidential information.
• Excellent judgment and decision-making skills.
• Ability to respond quickly and appropriately to urgent situations.
• Experience in project management, organizing, and leading events and projects.
• Exceptional organizational and time management skills.
• Attention to detail and a customer-first mindset.
• Proactivity in anticipating needs and acting independently without guidance.
• Empathy and emotional sensing to act appropriately.

Languages :

• Full professional proficiency in English.
• Knowledge of other languages, especially French, is an asset.

Proficient in MS Office. Own car required.

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