Part-Time Program Assistant

buscojobs España; Madrid; Presencial; EUR 25.000 - 35.000; Jornada completa

Descripción de la vacante

A leading organization in international education seeks a Program Assistant to support UC exchange students at the Madrid Study Center. The role involves providing essential information on academic programs, assisting with events, and maintaining student records. Ideal candidates will be fluent in English and Spanish, possess strong organizational skills, and have experience in higher education settings.

Formación

• One year of administrative/student affairs experience in a higher education setting.
• Experience planning events such as student orientations.
• Experience studying or living abroad.

Responsabilidades

• Serve as the first point of contact for UC exchange students.
• Provide information on program requirements and course offerings.
• Assist in planning and implementing student events.

Conocimientos

Fluency in English

Fluency in Spanish

Interpersonal skills

Organizational skills

Multicultural competencies

Educación

Bachelor’s degree

Herramientas

MS Office 365

Descripción del empleo

The Program Assistant serves as the first point of contact to UC exchange students served by the Madrid Study Center, providing information to students on program requirements, course offerings, basic orientation, and other student welfare issues related to their stay abroad. Performs general administrative services, assists in the planning and implementation of student events, and maintains office academic records. Considerable organizational skills and ability to work well with people is essential. This position assists and advises U.S. undergraduate students and requires a high degree of fluency in written and conversational English.

Knowledge and Skills (typically required of the position)

• Fluency in speaking / writing English and Spanish. High level of fluency in written and conversational English since the position involves substantial contact with U.S. undergraduate students.
• Excellent interpersonal skills. Multicultural competencies; ability to develop a positive rapport and work with diverse populations.
• Personable, enthusiastic, and interested in international exchange programs.
• Demonstrated initiative and proactive approach working both independently and as part of a team.
• Experience in office environment and basic administrative functions.
• Awareness of critical academic / administrative deadlines and a broad knowledge of university / campus environment.
• Basic knowledge of American and Spanish higher education environments.
• Skill in prioritizing numerous tasks to maintain organization and efficiency in completing work accurately and in a timely manner.
• Ability to maintain confidentiality and security of privileged information.
• Experience with typical office computing and electronic equipment and proficiency with MS Office 365 or similar operating system.
• Ability to work occasional evenings and weekends.
• One year of administrative / student affairs experience in a higher education setting.
• Experience planning events such as student orientations.
• Experience studying or living abroad.

Education and Training

• Bachelor’s degree in related area and / or equivalent experience / training.

Special Conditions

• Must be legally authorized to work in Spain.
• Satisfactory completion of a background check is required.

Equal Opportunity / Affirmative Action Statement

UCEAP is an Equal Opportunity / Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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