Executive Assistant & Project Manager

Hadar Shemesh International; España; Híbrido; EUR 30.000 - 60.000; Jornada completa

Descripción de la vacante

An innovative digital company is seeking a proactive Executive Assistant & Project Manager to support leadership in a fast-paced environment. This role involves managing projects, streamlining communication, and ensuring deadlines are met while diving into online marketing and content creation. If you thrive on organization, problem-solving, and enjoy a dynamic work atmosphere, this is the perfect opportunity for you. Join a global team dedicated to empowering learners and making a significant impact in the world of English education.

Servicios

4 weeks of vacation per year

Unlimited sick days

Opportunities for professional growth

Dynamic work environment

Formación

• Strong project management skills with attention to detail.
• Excellent communication and problem-solving abilities.

Responsabilidades

• Oversee project timelines and ensure deadlines are met.
• Coordinate marketing and operational projects across departments.
• Manage calendar, inbox, and digital organization effectively.

Conocimientos

Project Management

Communication Skills

Problem-Solving

Attention to Detail

Tech-Savvy

Bilingual (English/Spanish)

Educación

Experience as Executive Assistant or Project Manager

Herramientas

Monday.com

Google Drive

Dropbox

Slack

Zoom

Descripción del empleo

Hadar Shemesh International Barcelona, Catalonia, Spain

Executive Assistant & Project Manager | Supporting Leadership in a Fast-Paced Digital Company

At Hadar Shemesh International, we move fast, think big, and make things happen—and we need an amazing Executive Assistant to keep us running smoothly!

This isn’t just about scheduling meetings, coordinating events, and answering emails (though that’s part of it!)—it’s about keeping projects on track, making sure deadlines are met, and helping Hadar stay focused on the big picture.

We’re looking for someone who loves organization, thrives on problem-solving, and knows how to get things done. From managing projects, to streamlining communication, and making sure nothing falls through the cracks.

And the best part? You’ll get to dive into the world of online marketing, content creation, and community building, supporting an incredible global community of international learners. If you’re a proactive, detail-loving, tech-savvy team player who enjoys working in a fast-paced, creative environment, we’d love to meet you!

Location : This is a primarily remote position with in-person workdays in Barcelona, Spain.

Contract-Based : This is a full-time, long-term, contract-based role with an American company, meaning you'll work as a freelancer and provide invoices.

This job is for you if you…

• Are passionate about planning, organizing, and driving projects forward with great attention to detail.
• Have strong project management skills: You create clear systems, track tasks, and ensure deadlines are met.
• Are great at communication, decision-making, and problem-solving.
• Can anticipate needs and challenges before they arise and you stay one step ahead.
• Are proactive and take initiative—you don’t wait for direction; you make things happen.
• Excellent spoken and written English. Being comfortable communicating in Spanish is a huge plus!
• Stay calm under pressure and can manage multiple priorities at once.
• Are tech-savvy and confident in a digital workspace, with experience using tools like Slack, Monday.com, Google Drive, Dropbox, Zoom, and spreadsheets.
• Are looking for a dynamic and fun work environment with room for growth.
• Are based in Barcelona, Spain.
• Have proven experience as an Executive Assistant or Project Manager.

Your Responsibilities Will Include :

Project & Operations Management

• Oversee project timelines to ensure key deadlines are met.
• Coordinate marketing and operational projects, tracking tasks across departments.
• Use Monday.com to organize workflows, assign tasks, and track progress.
• Ensure seamless communication between Hadar and the team to keep projects moving forward.

Executive Support & Content Assistance

• Ensure Hadar is prepared for meetings, interviews, and work sessions by providing materials and reminders.
• Assist with social media content production and occasional community communication (this is not a social media manager role!).
• Keep projects on track by ensuring Hadar stays accountable for milestones, prioritizing tasks, and planning focused work sessions.

Calendar, Inbox & Digital Organization

• Efficiently manage Hadar’s calendar, scheduling meetings, appointments, and work sessions.
• Organize and label emails, ensuring important correspondence is addressed on time.
• Maintain and organize digital folders (Google Drive, Dropbox, etc.).

Event, Travel & Personal Coordination

• Plan and coordinate meetings, shooting days, live events, and team retreats.
• Prepare agendas, take meeting notes, and track action items.
• Arrange domestic and international travel, including itineraries and logistics.
• Assist with personal tasks and occasional errands in Barcelona.
• Communicate with service providers and support services.
• Arrange and send gifts for special occasions to team members and clients.

What We Offer :

• A dynamic, impact-driven work environment with a global team spanning 11+ countries.
• Opportunities for professional growth and development.
• 4 weeks of vacation per year and unlimited sick days.
• The chance to learn all things online marketing and content creation while supporting an incredible global community of English learners.

About Us :

We are a fast-moving, impact-driven team on a mission to help non-native English speakers thrive in English with confidence. We create engaging content, build powerful communities, and design courses that make pronunciation and communication accessible and fun.

At Team Shemesh, we don’t just teach English, we change lives, empower people, and foster connection. And we’re looking for someone just as passionate to help us make an even bigger impact!

How to Apply :

Send your CV along with a short 2-minute video introducing yourself in English and sharing why you’re the perfect fit for this role.

Where you’re located and the languages you speak.

One major accomplishment from 2024 that you’re proud of.

Something unique about you that shows why you’d be an amazing addition to our team.

We can’t wait to meet you!

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Project Management and Information Technology