Operations Analyst / Manager

Dynamite Jobs; Bilbao; A distancia; CAD 48.000 - 60.000; Jornada completa

Descripción de la vacante

An established industry player is seeking an Operations Manager to streamline processes and manage internal systems. This role is crucial for enhancing workflows across HR, finance, and client onboarding, ensuring the team operates efficiently. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving. Join a fully remote team that values flexibility and offers opportunities for growth in a transparent culture. This is a fantastic opportunity for someone looking to shape the internal foundation of a rapidly growing B2B agency.

Servicios

Flexible work hours

Quarterly offsite meetups

Opportunity for growth

Transparent culture

Flat hierarchy

Formación

• 3-5 years in operations, HR, or project coordination roles.
• Strong organizational skills and attention to detail.
• Experience with remote work in fast-paced environments.

Responsabilidades

• Manage internal workflows and improve processes.
• Coordinate payroll and contractor agreements.
• Oversee invoicing and accounts management.

Conocimientos

Operations Management

Process Improvement

Project Coordination

HR Management

Communication Skills

Proactive Mindset

Educación

Bachelor's Degree

Herramientas

Rippling

ClickUp

Slack

Google Workspace

Notion

Descripción del empleo

Join to apply for the Operations Analyst / Manager role at Dynamite Jobs.

Get AI-powered advice on this job and more exclusive features.

42 Agency is a B2B performance marketing and RevOps studio that helps high-growth companies scale demand generation and revenue operations. We’re a distributed team passionate about creating smart, scrappy, and scalable strategies for ambitious SaaS and tech brands.

As we grow, we’re looking for an Operations Manager to help us run a tight ship—managing our internal systems, streamlining processes, and enabling the team to do their best work. This role sits at the center of the agency, with touchpoints across HR, finance, client onboarding, and project coordination.

What You’ll Be Doing

1. Operations & Process Management
2. Own and improve internal workflows by building and maintaining SOPs for HR, finance, onboarding, campaign setup, reporting, and more.
3. Help document and enforce playbooks for internal and client-facing processes.
4. Spot inefficiencies or bottlenecks and proactively implement process improvements.
5. Administer our HR system (Rippling), including onboarding/offboarding, time-off tracking, and record-keeping.
6. Coordinate payroll, contractor agreements, and assist with compensation adjustments.
7. Maintain and update employee/contractor documentation and ensure compliance with relevant labor laws.
8. Work with our bookkeeping partner (Ceedar) to manage monthly reconciliations and reporting.
9. Oversee invoicing, accounts receivable (AR), and accounts payable (AP).
10. Assist with internal budgeting, forecasting, and reporting in collaboration with the Founder.
11. Track subscriptions, tools, and vendor costs; manage renewals and deactivation workflows.
12. Support client onboarding by coordinating logistics: contracts, shared Slack channels, Drive folders, and systems access.
13. Act as the point person for chasing down client approvals and deliverables (e.g., creative sign-offs, feedback loops).
14. Help coordinate between client-facing team members (Growth, RevOps, Design) to keep things moving and avoid bottlenecks.
15. Own ClickUp task and project management: ensure hygiene, enforce templates, create new workflows, and support task delegation.
16. Help set up campaign trackers, launch checklists, and reporting cadences.
17. Monitor active projects and remind team members of key deadlines or updates.
18. Back Office & Admin
19. Manage internal tools and systems, including access control, account creation, and deactivation.
20. Coordinate insurance, document storage, and other compliance admin.
21. Keep internal knowledge base (Notion or GDrive) clean, updated, and useful.

What We’re Looking For

1. 3–5 years in an operations, HR, project coordination, or finance support role (agency or startup experience preferred).
2. Strong organizational skills, attention to detail, and comfort juggling multiple projects.
3. Proactive mindset—you’re the kind of person who sees something broken and fixes it before being asked.
4. Experience managing tools like Rippling, ClickUp, Slack, Google Workspace, and Notion.
5. Clear, professional communicator (written and verbal).
6. Comfortable working autonomously in a fast-paced, remote environment.

Bonus Points If You Have

1. Experience with bookkeeping platforms (e.g., QuickBooks, Xero) or working with external accountants.
2. Familiarity with client onboarding or working with creative or marketing teams.
3. Exposure to basic finance principles (budgets, P&L, forecasting).
4. Knowledge of labor laws in Canada or the US.

Compensation

48,000–$60,000 CAD annually, depending on experience & location. We use a COL formula to calculate the compensation based on factors like cost of living, experience, skillset & other factors. This is a fully remote role with flexibility across time zones.

• Flexible work hours and fully remote team
• Quarterly offsite meetups (virtual or IRL)
• Opportunity to shape the internal foundation of a fast-growing B2B agency
• Transparent culture and flat hierarchy
• Room to grow and own more responsibility over time

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management and Manufacturing
• Human Resources Services

Referrals increase your chances of interviewing at Dynamite Jobs by 2x

Get notified about new Operations Analyst jobs in Latvia.

J-18808-Ljbffr