Executive Assistant To Ceo

buscojobs España; Asturias; Presencial; EUR 40.000 - 60.000; Jornada completa

Descripción de la vacante

A multinational group in the chemical sector is seeking an Executive Assistant to the CEO based in Vallés Oriental, Barcelona. This role involves comprehensive executive support, managing daily activities, and ensuring smooth operations through exceptional organizational skills and discretion. Candidates should have a university degree, extensive experience, and proficiency in English, with knowledge of French as a plus.

Formación

• 10 years' experience as an Executive Assistant, preferably supporting a CEO.
• Full professional proficiency in English; knowledge of French is a plus.
• Own vehicle is necessary.

Responsabilidades

• Organize materials for board meetings and manage CEO's agenda.
• Coordinate travel logistics and prepare electronic files.
• Handle social responsibility tasks and provide hospitality.

Conocimientos

Communication

Organization

Discretion

Judgment

Time Management

Proactivity

Educación

University degree

Executive PA diploma or certification

Herramientas

MS Office

Descripción del empleo

Multinational Group in the Chemical Sector - Executive Assistant to CEO

Headquartered in Vallés Oriental, Barcelona, our multinational group is seeking to appoint an Executive Assistant to the CEO.

Reporting directly to the Group CEO, this role involves providing comprehensive executive support, managing daily activities, and anticipating needs with professionalism and confidentiality.

Main Responsibilities:

• Organize and prepare materials for board meetings, including travel arrangements, meal planning, minute proofreading, and presentation preparations.
• Manage the CEO's agenda, prioritize inquiries, troubleshoot conflicts, and make recommendations for smooth daily operations.
• Schedule meetings, teleconferences, and video conferences across different time zones.
• Coordinate travel logistics, including liaising with travel agencies and hotels, managing itineraries, expenses, and related documentation.
• Provide hospitality to guests and assist in creating a welcoming environment.
• Prepare and proofread electronic files, ensuring accuracy in spelling and grammar.
• Handle social responsibility tasks such as donations and NGO collaborations.

Requirements:

• University degree; an Executive PA diploma or certification is advantageous.
• Minimum of 10 years' experience as an Executive Assistant, preferably supporting a CEO.

Personal Capabilities:

• Strong verbal and written communication skills.
• High integrity and discretion in handling confidential information.
• Excellent judgment and decision-making skills.
• Ability to respond swiftly to urgent situations.
• Experience in organizing events and managing projects.
• Exceptional organizational and time management skills.
• Attention to detail with a customer-first approach.
• Proactive attitude, anticipating needs and acting independently.
• Empathy and emotional intelligence.

Languages:

• Full professional proficiency in English.
• Knowledge of French is a plus.

Proficiency in MS Office is required. Own vehicle is necessary.