Admin. Assistant & Office Manager

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Client :

Innovarum

Location : Madrid, Spain

Job Category : Other

EU work permit required :

Job Reference :

638532135490787737632460

Job Views : Posted :

11.03.2025

Expiry Date : 25.04.2025

Job Description :

Part-time (20h) position for a junior office manager and/or administrative assistant. Hybrid position (Madrid & remote) with attractive remuneration.

MANDATORY : C2 English level.

We are looking for an energetic administrative young professional to work in our team in the long term: well organized, flexible, and willing to enjoy the administrative challenges of supporting an office of diverse people.

Tasks

The Administrative Assistant and Office Manager will offer administrative support across departments and coordinate office management tasks to ensure organisational effectiveness, efficiency, and safety.

Administration Support

1. Support the CEOs.
2. Support with the preparation of quotations for clients and follow-ups.
3. Support with contracts, suppliers & invoicing (assure invoices of internal expenditures are duly retrieved).
4. Support with administrative procedures during project proposal preparation (for example, but not limited to: request partners’ administrative information, budgets, setting up any required meetings or presentations, etc).
5. Support with administrative procedures connected with the management of active projects.

Office Management

1. Maintain & track stock of office supplies (from notebooks to ink cartridges) & services provided (cleaning, etc).
2. Keep office inventories up to date: IT devices, office supplies, etc.
3. Ensure functioning of IT systems: supervise the office condition and arrange repairs if needed.

Requirements

MANDATORY SKILLS

1. Proficiency in MS Office (Excel, MS TEAMS, Word, and Outlook).
2. Previous relevant experience in similar job positions: +3.
3. Education in business administration, accountancy, or similar.
4. Proactive, good with numbers, and initiative.
5. Excellent time management skills and ability to multi-task and prioritize work.
6. Attention to detail and problem-solving skills.
7. Strong organizational and planning skills in a fast-paced environment.

BONUS POINTS

1. International experience: professional or during education/training.
2. A permanent part-time (20h) hybrid contract with a competitive salary range.
3. Supportive, enjoyable, and comfortable work environment: flexible working schedule, remote work, and a well-connected modern office space.
4. Being part of a young, thriving, and international team!
5. A path that is full of potential. We are a company in constant development where individual ideas are always valued.
6. A role in a company that supports ethical and environmentally sustainable projects.

We are INNOVARUM, a company founded in 2013 and based in Madrid. We assist entities operating in the agri-food sector and the bioeconomy in shaping, writing, communicating, and managing their R&D and Innovation projects. We mainly work with start-ups, SMEs, large companies, Universities, Research and Technological Centres from across Europe. We team up with our clients and assist them in making their innovations real. Currently, we take part in 8 EU projects.